Merchandising Help Desk Receptionist

Farmers Home Furniture; Dublin (GA); On-site; USD 19,000 - 25,000; Full time

Job summary

Farmers Home Furniture is seeking a full-time office assistant to operate the company switchboard, provide clerical support to the buying staff in Merchandising, and assist stores with vendor and merchandise information.

The role involves data entry, filing, preparing reports, managing orders for merchandise parts, and coordinating communications with stores and MIS. A high school diploma or GED and at least one year of general office experience are required.

Qualifications

• High School Diploma or GED required; one year experience in general office or customer service, or equivalent.
• Proven ability to perform data entry, filing, and clerical tasks.
• Ability to communicate clearly with staff, vendors, and customers.

Responsibilities

• Operate company switchboard and greet visitors.
• Provide clerical support to buying staff and merchandising team.
• Assist stores with special orders and vendor information; prepare reports and packages.

Skills

Data Utilization

Human Interaction

Verbal Aptitude

Mathematical Aptitude

Situational Reasoning

Education

High School Diploma or GED

Tools

Word Processing

Spreadsheet

Database

Job description

Job Type

Full-time

Description

The purpose of this classification is to operate Company switchboard; provide clerical support to the buying staff in the Merchandising Department; provide assistance to stores by researching special order requests; and provide general assistance to stores on about vendors and merchandise.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Performs a variety of clerical and receptionist duties such as greeting visitors, answering incoming calls, relaying messages to staff members, directing visitors/callers to appropriate personnel, providing information and assistance, faxing information, data entry, typing and distributing letters, reports, memos, etc.
• Assists stores with special orders by researching necessary information by contacting vendor for merchandise cost, fabric information, merchandise availability, etc.
• Communicates to stores general information such as vendor and merchandise information.
• Orders merchandise parts; communicates to stores any needed information about replacement parts.
• Prepares weekly merchandising packages to be sent to stores.
• Processes special order information requested by stores.
• Reviews weekly reports to follow up on special orders; contacts vendor for shipping updates and relays information to store personnel.
• Communicates with MIS Department regarding telephone equipment problems.
• Completes, prepares, routes a variety of forms, logs, requests, records, reports, correspondence, and other documents associated with daily responsibilities of this position; prepares and maintains files and records.
• Operates a computer terminal, printer, calculator, copy machine, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• Upholds and promotes our H.O.M.E. values: Helping others, developing Ordinary people to do extraordinary things, being a Motivated owner that cares, and Ensuring that excellence is a habit personally and for those entrusted to them to lead.

ADDITIONAL FUNCTIONS

• Substitutes for co-workers in temporary absence of same.
• Performs other related duties as required.

Requirements

MINIMUM QUALIFICATIONS

High School Diploma or GED; one year experience in general office or customer service; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to act as a first-line supervisor, including instructing, reviewing work, maintaining standards, and coordinating activities.

Equipment, Machinery, tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and/or descriptive data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; the ability to interpret graphs.

Functional Reasoning: Requires the ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form; the ability to apply principles of rational systems; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against measurable or verifiable criteria.

Farmers Furniture is an Equal Opportunity Employer. The Company is committed to maintaining an environment free of harassment and discrimination.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Farmers Furniture is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.