Merchandise Sample Studio Lead

SanMar; Seattle (WA); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with 1:1 matches up to 4%

Life insurance

Short/long-term disability

Paid maternity/paternity leave

Pet insurance

Job summary

SanMar in the Seattle area is seeking a Merchandise Sample Administrator who owns the sample flow for photo and video shoots. You will manage the sample library, track status, and serve as the go-to product expert to ensure timely delivery and accurate documentation.

This hybrid role requires 4–6 years in administration or coordination, offers a strong benefits package, a salary range of $80,170–$95,000 with a discretionary bonus, and opportunities to collaborate across marketing, production,

Qualifications

• 4-6 years of experience in an administrative or merchandise coordination role or equivalent education.
• Strong work ethic and leadership qualities.
• Clear, diplomatic communication with internal teams and external partners.
• Excellent organization and attention to detail with ability to multi-task.

Responsibilities

• Maintain the merchandise sample library infrastructure and data within Creativeforce.
• Act as primary point of contact for merch and sample status, notifying and solving product scheduling challenges, and administering weekly reports.
• Provide backup options when initial choices are unavailable and offer solutions.
• Determine logistical assignments on a shoot-by-shoot basis for getting samples and ensure timely delivery.
• Collaborate with the Producer to create the production schedule for each week.
• Organize styling pieces, products, and props stored onsite at SanMar facilities.
• Track unique, one-of-a-kind samples and ensure teams have them during production.
• Input new products, styling pieces, and orders into the tracking system and manage tagging/shipping.
• Facilitate storage of samples after shoots and maintain detailed records.
• Create and maintain SOPs for sample management.
• Tag locations for long-term scanning and accurate product information.
• Oversee movement of product between Eastpointe, Preston, and Seattle Photo Studio locations.
• Develop colorway/sample selections for expanded size categories with partners.
• Maintain assets and coordinate laundering as needed and notify stakeholders.
• Occasional weekend work/on-calls during shoots.
• Perform other duties as assigned.
• Comply with all policies and standards.

Skills

Merchandise coordination

Administrative experience

Leadership

Time management

Attention to detail

Job description

SanMar in the Seattle area is seeking a Merchandise Sample Administrator who owns the sample flow for photo and video shoots. You will manage the sample library, track status, and serve as the go-to product expert to ensure timely delivery and accurate documentation.

This hybrid role requires 4–6 years in administration or coordination, offers a strong benefits package, a salary range of $80,170–$95,000 with a discretionary bonus, and opportunities to collaborate across marketing, production,