Merchandise Assistant

Macy's; New York (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Merchandise discounts

401(k) match

Paid time off

Holidays

Learning and development

Job summary

Macy's is seeking a Merchandise Assistant to support buying office teams and develop toward an Assistant Buyer role. The position involves operational support for Digital, Buying, and Creative teams, including photography planning and PO creation.

You will generate AdHoc Excel reports, maintain the PO log, and coordinate with vendors to keep item data up to date while tracking logistics and sample movements for product photography.

Qualifications

• High school diploma or equivalent is encouraged.
• Basic arithmetic and data interpretation skills are required.
• Ability to access and review written and electronic information, and to work with office systems.

Responsibilities

• Generate AdHoc Excel reports for PO, POS, price changes, and daily sales.
• Assist in maintaining the purchase order logbook with the buying team.
• Own the PO creation process by coordinating with vendors and internal teams.
• Track merchandise logistics and troubleshoot shipping issues.
• Prepare reports for the buying team and vendor partners.
• Manage vendor contacts and sample movements for photography planning.

Skills

Operational acumen

Collaboration

Ownership

Results-driven

Communication

Education

High school diploma or equivalent

Tools

Excel

Job description

Be part of an amazing story

Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions...about inspiring stores and irresistible products...about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Merchandise Assistant provides entry-level merchant support for various buying office teams. This position serves as a developmental opportunity in preparation for a career advancement as an Assistant Buyer. The role encompasses operational support for Digital, Buying, and creative teams, involving leadership in photography planning and execution, as well as purchase order creation. Strong operational acumen and an understanding of Site merchandising are essential for success in this position. The role specifically involves supporting website product display activities. Fundamental requirements include the ability to collaborate, take ownership of one's business, and achieve results.

What You Will Do

• Generate AdHoc reports using Excel to fulfill supervisor's data entry needs for purchase orders, POS, price changes, and daily sales information.
• Assist the Assistant Buyer in maintaining the purchase order logbook.
• Take ownership of the purchase order creation process by collaborating with vendors and the buying team, ensuring continuous item maintenance.
• Track merchandise logistics and independently troubleshoot shipping problems.
• Compile and distribute reports for the buying team and vendor partners.
• Maintain the vendor database, contact list, and related department records.
• Manage incoming and outgoing vendor communications promptly.
• Handle all aspects of sample management, including receiving samples, accurately recording sample movements in the loan room, and delivering samples to internal locations.
• Utilize the Stella dashboard to manage merchandise workflow and address issues (e.g., On Hand Not Live (OHNL), Issue Tracking System (ITS) Report).
• Prepare samples and product photography leadsheets for delivery to the Creative Production team.
• Perform product attribution in Facet.
• Participate in "product turn-in" meetings with Creative Production to finalize detailed product photography plans.
• Support the Buying team in reviewing and validating images for display on digital platforms.
• Cultivate strong relationships with vendor partners and maintain accurate vendor contact information.
• Drive continuous process improvement by identifying and resolving challenges and opportunities in photography planning, both internally and with external partners.
• Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities.

Skills You Will Need

• Operational Acumen: Proficiency in executing operational processes related to purchase order creation, logistics tracking, and troubleshooting shipping issues.
• Collaboration: Strong collaborative skills for effective teamwork with vendors, the buying team, and various internal departments.
• Ownership and Accountability: Proactive approach to taking ownership of tasks and processes, especially in managing the purchase order creation process.
• Results-Driven Approach: Ability to achieve tangible results, meet deadlines, and actively contribute to continuous process improvement.
• Communication Skills: Clear and proactive communication approach to collaborate across functional lines and organizational levels.

Who You Are

• Candidates with a high school diploma or equivalent are encouraged to apply.
• Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent; draw and interpret bar graphs.
• This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems. Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.
• Ability to work a flexible schedule based on department and company needs.

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of your Colleague Resource Groups and make a difference through our volunteer opportunities.

Some additional benefits we offer include:

• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice
• Tuition reimbursement

Access the full menu of benefits offerings here.

About Us

This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives.

This job description is not all-inclusive. Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at macysJOBS.com.