MEQ Project Coordinator

Smith Seckman Reid, Inc.; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP ownership

401(k) with company match

Health, dental, vision

Life insurance

Disability insurance

Paid time off

Paid holidays

Tuition reimbursement

Job summary

SSR is seeking a Medical Equipment Project Coordinator to keep projects moving, update ESP data, coordinate vendors and meetings, and produce accurate reports across design and procurement phases.

You’ll support planners and Revit usage, develop client materials, and help manage documentation, budgets, and procurement schedules in a collaborative, owner-driven environment.

Qualifications

• Bachelor’s degree or 3+ years related experience.
• Strong MS Office, databases, and inventory knowledge.
• Ability to read plans in Revit and AutoCAD.

Responsibilities

• Update ESP data and track project timelines across design and procurement.
• Coordinate vendors, meetings, and client-facing deliverables.
• Prepare budget summaries, room reports, and procurement logs.
• Attend meetings, take notes, and log changes in project trackers.
• Support RFP/RFI development and responses with the Medical Equipment Planner.

Skills

Revit

AutoCAD

Databases

Inventory management

Documentation

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

At SSR, we’re more than a leading engineering design, consulting, and planning firm—we’re a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You’ll Do

As a Medical Equipment Project Coordinator, you’ll keep projects moving—updating ESP data, coordinating vendors and meetings, supporting planners and Revit, and producing accurate reports and deliverables across design and procurement phases.

• Review drawings with Medical Equipment Planners for dimensional accuracy and documentation; track timelines for deliverable updates.
• Assist in developing project team presentation materials and client‑facing deliverables.
• Create/update the Medical Equipment Responsibilities Matrix and coordinate distribution to the project manager and client.
• Set up new client folders and maintain organized electronic filing for submittals, drawings, and correspondence.
• Prepare budget summaries, room reports, and other reports for owners, architects, and project managers.
• Coordinate with medical equipment, IT, and furniture vendors to add technical data into SSR’s ESP (Equipment Solution Planning) system.
• Build new client functional programs in ESP and maintain project data following meetings, procurement, and standards changes.
• Prepare bidders lists for procurement; support RFP/RFI development and responses with the Medical Equipment Planner.
• Attend meetings as requested, take notes, produce minutes, and update ESP and trackers accordingly.
• Arrange site visits, inventories, and move‑management logistics; support procurement schedules and delivery/installation coordination.
• Follow up with the Revit team on progress of equipment drawings across all phases; learn basic Revit tasks to move/add/delete families and log changes.

Who We’re Looking For

• Bachelor’s degree in relevant field OR 3 or more years of computer database or related experience

Preferred Qualifications

• Thorough knowledge of Microsoft Office; familiarity with databases and inventory practices.
• Basic knowledge of hospital/clinic procedures and department functions; ability to read plans in Revit and AutoCAD.
• Clear written communication, speech clarity, and active listening; accurate note‑taking and proofreading.
• Detail‑oriented organization with sound judgment and decision‑making; able to orchestrate multiple activities at once.
• Customer‑focused collaborator with strong interpersonal skills and a service mindset.

What We Offer

• 100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
• Retirement Savings – 401(k) with immediate vesting and a generous company match.
• Health & Wellness – Medical, dental, and vision coverage, plus company‑funded HSA contributions for HDHP plans.
• Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth – Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity /Affirmative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.