Member Experience Coordinator - DC - 14th Street

Small Door; Washington (District of Columbia); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with company match

Generous paid time off

Commuter benefits

Wellness stipend

Discounted veterinary care

Career growth opportunities

Job summary

Small Door is seeking a Front Desk & Member Services Associate in Washington, DC to manage front-of-house communication across channels, scheduling, and member care. You will coordinate with nurses and doctors to ensure seamless visits and assist with billing communications and outreach activities.

The role emphasizes warmth, empathy, and reliability, with weekend availability and comfort with tech tools like Slack and Dialpad. Growth opportunities exist within a collaborative team environment.

Qualifications

• 2+ years in a hospitality-forward role; veterinary or medical experience is a plus.
• Able to switch between tasks quickly while keeping quality and composure.
• Strong written and verbal communication; empathetic with anxious clients.
• Comfortable with Slack, scheduling systems, and general tech.
• Available for 40 hours/week including one weekend day.

Responsibilities

• Own front-of-house communication across phone, Slack, Dialpad, and in-person.
• Manage appointment scheduling, wait times, and real-time flow of a busy practice.
• Support members through all visits with warmth and steadiness.
• Handle medical billing communications and follow up on outstanding items.
• Coordinate with nurses, doctors, and telehealth staff to keep care moving.
• Assist with front-of-house clinical support tasks such as prescription hand-offs.
• Drive member outreach and review solicitation to support growth.
• Gather member feedback and route to the right channels.
• Maintain a clean, welcoming environment that reflects exceptional care.

Skills

Front-of-house communication

Hospitality experience

Customer service

Medical billing knowledge

Tools

Slack

Scheduling systems

Dialpad

Job description

Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. We designed and delivered a reimagined veterinary experience via a membership that includes exceptional care, 24/7 telemedicine, and transparent pricing - delivered with modern hospitality in spaces designed by animal experts to be stress-free. We opened our flagship location in Manhattan's West Village in 2019 and have quickly expanded across the East Coast. Small Door now operates in New York City, Boston, Washington DC, Maryland and Virginia with continued expansion plans in 2026.

What you'll do

• Own front-of-house communication across phone, Slack, Dialpad, and in-person — simultaneously, all day
• Manage appointment scheduling, wait times, and real-time flow of a busy practice
• Support members through all types of visits — new memberships, routine care, and emotionally heightened sick or urgent visits — with warmth and steadiness
• Handle medical billing communications, send surgery estimates, and follow up on outstanding items
• Coordinate closely with nurses, doctors, other veterinary practices, and telehealth staff to keep care moving without gaps
• Assist with front-of-house clinical support tasks such as prescription medication hand-off and drop-offs
• Drive proactive member outreach, forward pre-booking, and Google review solicitation to support practice growth
• Seek out member feedback and route it to the right channels
• Maintain a clean, welcoming, on-brand environment that reflects our commitment to exceptional care

Who you are

• 2+ years in a hospitality-forward role — veterinary or medical experience is a genuine plus
• Comfortable switching between tasks quickly without losing quality or composure
• Strong communicator — written, verbal, and in the room
• Empathetic by nature, especially with anxious or emotional clients
• Familiar with medical billing concepts or eager to learn them fast
• Comfortable with Slack, scheduling systems, and tech in general
• Available for 40 hours/week including one weekend day
• Ability or willingness to cover at other NYC locations as needed — not required, but a plus for scheduling flexibility and career growth within the region
• Able to lift up to 25 lbs occasionally
• Comfortable working occasional solo shifts (with the support of clinical staff and you’r Practice Manager as needed)

What you'll get

• Competitive salary
• Health, dental + vision insurance
• 401K (plus 4% company match)
• Upward mobility and growth opportunities
• Generous paid-time off, parental leave, and company wide holidays
• Commuter benefits, Monthly Health & Wellness stipend
• Discounted veterinary care for your loved ones
• An opportunity to make a real impact on the people around you
• A collaborative group of people who live our core values and have your back

Small Door is proudly committed to creating a diverse, inclusive and equitable workplace. We encourage qualified applicants of every background, ability, and life experience to apply to appropriate employment opportunities.