Meetings Manager

Socious; Mesa (AZ); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k with company match

Paid time off & holidays

Job summary

Socious is a company with over 14 years in business, offering association management and online community software to national associations. The role focuses on planning annual meetings, seminars, and board meetings, with involvement in site selection, registration, attendee support, and speaker management.

The candidate will assist the Director of Meetings, plan administrative events, and coordinate multiple regional and international events.

Qualifications

• Bachelor’s degree required; 1–3 years in meeting or event planning preferred.
• Strong interpersonal, verbal and written communication skills.
• Team player with ability to coordinate multiple projects.
• CMP pursuit is a plus; evening/weekend work possible.

Responsibilities

• Assist Director of Meeting Planning and plan administrative events.
• Coordinate board meetings and international meetings; arrange hotel blocks.
• Manage speaker and registration tasks; support attendees.
• Oversee domestic and international regional events.
• Learn and use Socious tools for meetings and events.

Skills

Interpersonal skills

Verbal communication

Written communication

Team player

Organizational skills

Critical thinking

Independent work

Time management

Education

Bachelor’s degree

CMP pursuing

Tools

MS Word

MS Excel

Email/Outlook

Job description

IMPORTANT: No Recruiters and No Phone Calls.

Socious is a company that has been around for over 14 years. We offer our association management and online community software to national associations and large user groups. We compete against much bigger companies, and often win, due to our powerful software and dedication to customer service.

Do you want to work for a company that has won the award of being a Best Places to Work in Phoenix and a Best Places to Work in Arizona? Do you hate wearing suits and dressing up in the desert heat? Are you not afraid to work in a fast moving company that is growing and looking for creative input from their employees? If this sounds like you, then maybe you have found your next great work adventure and we have found our next dream employee!

Socious employees enjoy a significant amount of perks and professional freedom. Our work environment is not stuffy. We wear jeans and polos to work. We do company outings and team lunches. We have monthly in-house visits from a massage therapist and chiropractor. And most of all management genuinely cares for our employees.

Learn more about Socious, its customers, and its culture here: http://socious.com/about-us/

Job Description

This position will primarily be dedicated to non-profit customers. The position assists the Director of Meetings with all meeting planning tasks including coordinating annual meetings, seminars, and/or board meetings for the organization. May be involved with site selection, registration, participant accommodations, and event planning. Will perform tasks related to speaker management, registration management and attendee support.

The following items consists of the major tasks this position will perform:

• Assist the Director of Meeting Planning
• Plan Administrative events
• Board meetings
• International Council meetings as needed
• Hotel arrangements for Board meetings
• Individual meetings with board members
• Officer Meetings
• Assist with a major 4500 attendee annual event, including but not limited to:
  • Speaker Management
  • Registration Management
  • Attendees Support
  • ICW Resource (FUN Run, Golf, etc.)
  • Housing
• Plan multiple domestic regional events
• Plan international regional events
• Other meeting related tasks requested by customers as delegated by Director of Meetings.
• Become proficient in utilizing Socious tools as they relate to meetings and events

Qualifications

Eligible candidates should have a Bachelor’s Degree. 1-3 years of experience in meeting or event planning highly desirable. Demonstrated work towards a CMP is a plus. Very strong interpersonal skills are required for this position. Excellent verbal and written communications skills are crucial. Candidate must be a team player with the ability to work with other staff members, vendors and the membership. Must be able to organize and coordinate multiple projects. Critical thinking and ability to work independently are necessary. Candidates must have intermediate skills in MS Word, Excel and email. Some evening and weekend work may be required.

Preferred Skills

• Portuguese
• French
• Dutch
• Spanish
• Chinese

Additional Information

• Socious covers the full cost of an employee's medical, dental and vision insurance. Additional dependents and family coverage optional and at cost to employee.
• Employees are eligible to participate in our 401k plan immediately. Socious will match contributions at a rate of 100% of the first 3% of salary and 50% of the next 2% of salary. All matching is vested immediately.
• Employees accrue 8 hours of time off per month (12 days per year). This time may be used for either sick days or vacation. At any time, an employee may borrow up to 40 hours of future accruable paid time off. Socious observes 9 paid holidays each year (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday after Thanksgiving, Christmas Eve Day, Christmas Day, and New Year’s Eve Day). Plus, two Floating Holidays to be used at your discretion.

All your information will be kept confidential according to EEO guidelines.

Applicants must be able to complete eligibility requirements to work in the U.S. as listed on the Form I-9.

Socious participates in the E-Verify program.