Meetings Content Manager

Parthenon Management Group; Brentwood (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Disability insurance

401(k)

Personal days

Paid holidays

Parental leave

Employee development

Give Back Day

Diversity & inclusion

Job summary

Parthenon Management Group in Brentwood, TN is seeking a Meetings Content Manager to organize the scientific content for our meetings and support PMG clients with precision and reliability.

You will work with the Meetings Manager and Project Manager to meet deadlines, build submission sites and program books, coordinate data, accreditation, and onsite AV and poster sessions, ensuring accuracy and timely delivery.

Qualifications

• Bachelor’s degree required; CMP or equivalent certification preferred.
• 2-5 years of experience in event, meeting management, or non‑profit societies.
• Exceptional communication skills.
• Proactive approach to managing potential issues.
• Strong organizational skills.
• Proficient in MS Office, especially Microsoft Excel.

Responsibilities

• Create deadlines for scientific content with the Project Manager.
• Prepare materials for submission websites and build the submission site.
• Collect and analyze data from submission site for committee chairs.
• Ensure accreditation by collecting disclosures from committee members and presenters.
• Review proposals with committee members and manage the review process.
• Schedule scientific presentations based on abstracts and room size.
• Coordinate with the A/V team to ensure presentations are uploaded.
• Organize poster sessions with properly identified boards.

Skills

Exceptional communication skills

Proactive issue management

Strong organizational skills

Education

Bachelor’s degree

CMP certification

Tools

Microsoft Excel

Job description

Meetings Content Manager

Reports to: Senior Meetings Content Leader

Parthenon Management Group is an association management company offering management services to professional and trade associations. We provide strategic guidance and creative solutions with a vision for the future.

Description

The Meetings Content Manager supports PMG’s goals, values, and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. The Meetings Content Manager should represent PMG’s core DNA traits: authentic, tireless, and fearless. The Meetings Content Manager is responsible for the organization of scientific content for ACNP, PMG, and PMG clients’ meetings. The Meetings Content Manager works with the assigned Meetings Manager and Project Manager of the organization to ensure the integrity of the content of the meeting.

Primary Duties and Responsibilities

Organizes The Scientific Content For a Meeting By

• Works with Project Manager to create deadlines for scientific content.
• Creates supporting materials for submission websites.
• Builds the submission website for scientific proposals.
• Collects and analyzes data from the submission website to present to committee chairs.
• Ensures the accreditation procedures are met by collecting financial disclosure statements from all program committee members, as well as presenters.
• Send proposals to committee members to review and manage that process.
• Manages the series of deadlines necessary to complete and manage the Program Committee’s work.
• Schedules scientific presentations based on the content of the abstract and meeting room size.
• Communicates important meeting information and deadlines with committee members and presenters.
• Works closely with the scientific database developer on enhancements of the system and the mobile application.

Editing For Abstract Publication

• Pulls all scientific presentations from the system and arranges them in the program book format.
• Edits all data using the APA guidelines.
• Works directly with program book designers to ensure the program book is complete by the deadline.

Executes The Meeting Onsite By

• Works with meetings manager to collect appropriate bids for Audio/Visual services.
• Works with the Audio/Visual team to ensure all presenters have uploaded their presentations.
• Organizes the poster sessions by ensuring that all poster boards are correctly identified.

Work Environment

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing, and walking extensively throughout the day.

Benefits

People come first at PMG. That goes for both our clients and our team members. We are known for our exceptional customer service and work ethics. Our clients are like family to us! But our real families are also a priority. From flexible work schedules, including work‑from‑home plans, paid volunteer days, profit sharing, and more, PMG takes great care of its team members.

• Medical, Vision, and Dental insurance
• Disability insurance
• 401(k)
• 2 Personal Days, 8 Paid Holidays, PTO Days
• 6 weeks parental leave
• Employee Development
• PMG offers one paid Give Back Day to employees where team members can volunteer at their favorite cause on PMG's dime.
• We are passionate about creating a workplace that promotes and values diversity. We serve associations that are global, multicultural, and diverse, and we want to reflect that inside our walls. More importantly, creating an environment where everyone, from any background, can do their best work is just the right thing to do.

Requirements

Education and/or Experience

• Bachelor’s degree required; CMP or equivalent certification preferred.
• 2-5 years of experience in event, meeting management, or non‑profit societies.
• Exceptional communication skills.
• Proactive approach to managing potential issues.
• Strong organizational skills.
• Proficient in MS Office, especially Microsoft Excel.