Meeting Facilitator Support Specialist (FS3)

ProSidian Consulting, LLC

Durango (CO)

On-site

USD 52,000 - 76,000

Full time

14 days+

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Job summary

A consulting firm is seeking a Meeting Facilitator Support Specialist in Durango, CO. The role involves preparing and organizing facilitation sessions, managing logistics, and supporting effective communication within teams. Ideal candidates will have a high school diploma and experience in facilitation support, demonstrating strong organizational and communication skills. This position enhances team dynamics and decision-making in collaborative settings while working closely with experienced facilitators.

Qualifications

High school diploma or equivalent; bachelor's degree in related field preferred.
Previous experience supporting facilitation sessions or meetings.
Familiarity with facilitation techniques and tools.
Strong communication skills, both written and verbal.

Responsibilities

Collaborate with facilitators to prepare facilitation sessions.
Coordinate logistics for meetings and workshops.
Assist in documentation such as meeting notes and action items.
Assist in creating and distributing facilitation materials, including agendas and handouts.
Provide technical support for audiovisual equipment and other tools used in sessions.
Monitor discussion flow, manage time, and ensure adherence to ground rules.
Facilitate small group activities and team-building exercises as directed by the facilitator.
Support group dynamics and maintain a positive and inclusive atmosphere.
Provide feedback to improve facilitation processes and outcomes.

Skills

Organizational skills

Communication skills

Facilitation techniques

Multitasking

Documentation management

AV/tech support

Group dynamics support

Meeting facilitation

Education

High school diploma or equivalent

Bachelor's degree in a related field

Tools

Audiovisual equipment

Software for facilitation

Presentation software

Job description

Full-time

Company Description

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value.

Job Description

ProSidian Seeks a Meeting Facilitator Support Specialist (FS3) (Key Personnel | Program Manager - Exempt 874-1 Consultant) Located: CONUS - Durango CO to provide meeting facilitation support to fulfill requirements for a Facilitation Support Services project with the USDA San Juan National Forest - Southwest Colorado Collaborative Forest Landscape Restoration Program’s (CFLRP) governance group.The Collaborative Forest Landscape Restoration Program (CFLRP), established in 2009, is one policy initiative to encourage and support innovative restoration projects that address the risk of large-scale issues such as wildfire risk reduction, watershed protection and restoration, and the spread of invasive species, insect infestation, and disease.

The ProSidian Facilitation Specialist is responsible for providing assistance and support to facilitate effective communication, collaboration, and decision-making within a team or group setting. The Facilitation Support works closely with facilitators to create a conducive environment for discussions, brainstorming, problem-solving, and decision-making. This role involves coordinating logistics, preparing materials, managing documentation, and ensuring smooth facilitation processes to achieve desired outcomes.

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put the mission and the spirit of service first. This position aligns with functional/technical service requirements and client engagements in the Agriculture, Forestry, Fishing, And Hunting Client Industry Sector - Professional Services: Multi-Sector Expertise, Experience, And Specialized Knowledge through Professional Services to Help Clients Solve Problems And Improve Operations. Meeting Facilitator Support Specialist (FS3) Candidates shall work to support requirements for RFQ: 1240LQ23Q0030 Functional Area Services and shall work as a Meeting Facilitator Support Specialist (FS3).

Qualifications

Key Responsibilities:

Collaborate with facilitators to prepare and organize facilitation sessions, workshops, meetings, or events.
Take notes for meeting minutes
Coordinate logistics, such as scheduling, room setup, equipment, and materials, to ensure smooth facilitation processes.
Assist in creating and distributing facilitation materials, including agendas, handouts, and visual aids.
Manage documentation, such as meeting notes, action items, and follow‑up tasks, to ensure accurate record‑keeping and accountability.
Provide technical support for audiovisual equipment, software, or other tools used in facilitation sessions.
Monitor the flow of discussions, manage time, and ensure participants adhere to ground rules or established processes.
Facilitate small group activities, such as icebreakers, team‑building exercises, or problem‑solving exercises, as directed by the facilitator.
Support the facilitator in managing group dynamics, resolving conflicts, and maintaining a positive and inclusive atmosphere.
Provide feedback and suggestions to the facilitator for continuous improvement of facilitation processes and outcomes.
Assist in evaluating the effectiveness of facilitation sessions and provide input for post‑session debriefs or reports.

Qualifications:

High school diploma or equivalent; bachelor's degree in a related field preferred.
Previous experience in providing support for facilitation sessions, workshops, or meetings.
Familiarity with facilitation techniques, tools, and best practices.
Excellent organizational and multitasking skills with strong attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently and collaboratively as part of a team.
Proficiency in using audiovisual equipment, software, and other facilitation tools.
Ability to adapt to different facilitation styles, group dynamics, and subject matters.
Professionalism, integrity, and confidentiality in handling sensitive information.

Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm’s Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

CORE COMPETENCIES

Teamwork – ability to foster teamwork collaboratively as a participant and effectively as a team leader
Leadership – the ability to guide and lead colleagues on projects and initiatives
Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation –