Meeting and Event Manager

the global event team; Town of Florida (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Job summary

the global event team is seeking an experienced Meeting & Events Manager to own a portfolio of domestic and international meetings from kickoff to onsite execution and reconciliation. You will lead timelines, budgets, venue contracts and partner coordination, while collaborating with a team to deliver exceptional experiences.

You will manage housing, registrations, speakers and sponsorships, travel for onsite management, and ensure client satisfaction.

Qualifications

• 4+ years of professional meeting/event planning or management experience.
• Experience managing meetings/incentives from planning through onsite execution.
• Experience with domestic and international programs.
• Experience with third-party meeting management companies or related teams is preferred.

Responsibilities

• Own planning and execution of corporate, incentive, and association meetings and events.
• Build and manage detailed timelines, checklists, production schedules, budgets and run-of-shows.
• Manage hotel/venue relationships, contracts, meeting space, concessions, room blocks and on-site needs.
• Plan F&B, including menus, guarantees and dietary needs.
• Manage housing, registrations, VIPs, speakers, sponsors and attendee needs.
• Coordinate vendors and production partners to deliver events.
• Support exhibit and tradeshow logistics when applicable.
• Allocate program budgets, expenses, invoices and reconciliation.

Skills

Meeting planning

Event management

Budget management

Vendor management

Client communication

Problem solving

Time management

Education

Bachelor's degree (preferred)

CMP certification (preferred)

Tools

Cvent

Excel

Word

Google Workspace

Slack

Monday.com

Job description

Location: Florida | Orlando-Based Office | Primarily Remote | One Office Day Per Week

THIS COULD BE A GREAT FIT FOR YOU!

We’re looking for an experienced Meeting & Events Manager to jump in and take ownership of a small group of domestic and international meetings and incentive programs from kickoff through onsite execution and final reconciliation.

You’ll be the primary owner of your programs — working directly with clients, hotels, venues, vendors and partners to bring the details together and deliver an exceptional experience. You’ll be hands‑on with the planning and logistics, while having a talented team around you to support registration, housing, creative, finance and other program needs.

We’re especially interested in candidates with experience at a third-party meeting management company, experiential/incentive agency, corporate meetings/events team, association or similar organization.

If you love the work of meetings and incentives, thrive on the details, enjoy working with clients, and want the opportunity to grow with a great team, we should talk.

WHY YOU’LL LIKE IT HERE

We’re a team that works hard, has fun, and genuinely likes working together. We’ve built a culture that is welcoming, collaborative and refreshingly low on corporate bureaucracy.

• Open-door management. Leadership is accessible, supportive, and interested in your ideas
• Great people. We value kindness, humor, personality, collaboration and being a good human — not just what’s on your résumé
• You’ll have support. You’ll own your programs, but you won’t be doing it alone; our team works together and pitches in when things get busy
• Room to grow. We want people to learn, take on new challenges, expand their responsibilities and grow their careers with us
• Variety. Domestic and international meetings, incentives, conferences and events mean no two programs are exactly alike
• We celebrate the wins. We work hard, support each other, and make time to enjoy the ride
• Flexibility. We’re primarily remote, with one day together in our Orlando office, as well as travel for programs

THE ROLE

You’ll own the planning and execution of assigned corporate, incentive, and association meetings and events, both domestic and international.

You’ll be responsible for:

• Taking programs from kickoff through onsite execution and post-event closeout
• Building and managing detailed timelines, checklists, production schedules, budgets and run‑of‑shows
• Managing hotel and venue relationships, contracts, meeting space, concessions, room blocks, BEO’s and onsite requirements
• Planning F&B, including menus, guarantees, dietary needs, budgets and service
• Managing housing, rooming lists, VIP’s, registration, speakers, sponsors and attendee needs
• Coordinating vendors, suppliers, production partners, decorators/GSC’s and other event partners
• Supporting exhibit and tradeshow logistics when applicable
• Managing program budgets, expenses, invoices, and final reconciliation
• Serving as a trusted day‑to‑day client contact and keeping clients informed throughout the planning process
• Identifying potential issues early, developing solutions, and keeping programs moving forward
• Traveling onsite to manage execution, troubleshoot issues, and ensure the details are right
• Collaborating with and utilizing internal team resources to deliver successful programs
• Contributing ideas, expertise, and process improvements that make our programs and team stronger

The bottom line: You’ll own your programs, manage the details, build strong client relationships, and be accountable for delivering a successful event—and a team behind you every step of the way.

• You have 4+ years of professional meeting/event planning or management experience
• You have experience managing meetings and/or incentive programs from planning through onsite execution
• You’re comfortable with both domestic and international programs
• You have strong hands‑on logistical and operational expertise
• You’re highly organized, detail-oriented, proactive, and excellent at follow-through
• You’re comfortable managing multiple programs, deadlines, vendors, and clients simultaneously
• You communicate confidently and professionally with clients, hotels, venues, and vendors
• You’re a calm, creative problem solver when things inevitably change
• You enjoy taking ownership and seeing a project all the way through
• Experience with a third-party meeting management company, experiential/incentive agency, corporate meetings/events team, or association is strongly preferred
• Experience with exhibits/tradeshows is a plus, but not a primary focus
• CMP is a plus, but not required
• Comfortable in a Mac environment and have experience working in Excel, Word, Google Workspace, Slack, Monday.com, Cvent, and other event technology
• Located in Florida and can travel approximately 20-35% (often less, rarely more)
• Have a valid passport
• Bachelor's degree is preferred, but relevant experience matters more
• Bilingual English/Spanish is a plus

THE PRACTICAL STUFF

Location: Florida; primarily remote with one mandatory day per week in our downtown Orlando office

Travel: Approximately 20-35%, including domestic and international programs

Schedule: Meetings and events occasionally require early mornings, late nights, weekends, and flexibility around program deadlines

Compensation & Benefits: Full-time salaried position with medical, dental, vision, 401(k), generous vacation, and opportunities for professional growth. We will also consider a long‑term contract arrangement.