Medical Writer II (Project/Program Coordinator)

Syneos Health; Indiana (PA); On-site; USD 90,000 - 110,000; Full time

Job summary

Syneos Health in the Clinical Solutions team seeks a Medical Writer II (Project/Program Coordinator) to drive end-to-end publication workflows, manage planning, and ensure timely, compliant medical writing deliverables across projects.

You will coordinate journal submissions and congress activities in PubConnect, maintain accurate documentation from kickoff through approvals, and support budgets and stakeholder updates; travel up to 25% may be required.

Qualifications

• Strong background in medical writing and publication planning.
• Experience coordinating publication activities and approvals.
• Familiarity with regulatory standards in medical communications.

Responsibilities

• Manages workflows in PubConnect with real-time updates.
• Coordinates journal submissions and congress submissions.
• Maintains documentation from kickoff through review cycles and approvals.
• Monitors guideline updates and ensures on-time, on-budget delivery.
• Supports budget tracking and stakeholder updates.
• Travel up to 25% may be required.

Skills

Medical writing

Tools

PubConnect

Datavision

Job description

Description

Medical Writer II (Project/Program Coordinator)

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Our Clinical Solutions team members act with a drug development mindset, applying their years of experience and deep expertise to truly understand customer needs and represent those in the solutions we shape.

Whether you join us in a Functional Service Provider partnership or a Full-Service environment, you’ll collaborate with passionate problem solvers, innovating as a team to help our customers achieve their goals. We are agile and driven to deliver – for one another, our customers, and, most importantly, for those in need.

Discover what your 25,000 future colleagues already know:

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

• Performs E2E process related scientific writing that includes but not limited to managing workflow in PubConnect, creating publication plan, author approvals, pre-submission queries, submission activities etc.
  • Manages and assigns workflows in PubConnect, ensuring real-time updates of project status, publication plans, version histories, and checklists.
  • Maintains complete and accurate documentation from pre–kick-off through review cycles, sign‑off, and author approval stages.
  • Captures and validates the full publication plan and associated documents within PubConnect.
• Manages journal submissions and congress activities coordination
  • Recommends suitable target journals based on discussions with internal teams and coordinates pre‑submission inquiries with journals when required.
  • Performs dummy submissions to ensure readiness and regularly review journal and congress websites to collect submission requirements and monitor updates to guidelines.
  • Collates metadata for submissions and prepares comprehensive submission packages for journal and congress submissions
• Provides timely submission status updates to stakeholders.
• Offers ad‑hoc operational support to sponsor and cross‑functional teams, including assistance with uploads in systems as required.
• Creates placeholders, upload versions, reference linking, anchoring and linking, monitors the workflows/task completion.
• Adheres to established regulatory standards, including but not limited to congress/journal guidelines, as well as Company Standard Operating Procedures, client standards, and Company and/or client approved templates when completing medical writing projects, on-time and on-budget.
• Performs on-line clinical literature searches, as applicable.
• Familiarity with publication planning software e.g. Datavision and PubConnect (VeevaVault PromoMats or Medcomms).
• Continues professional development to keep pace with regulatory guidance and client expectations in medical writing that affect medical writing.
• Stays aware of budget specifications for assigned projects, working within the budgeted hours and communicating changes to medical writing leadership.
• Completes required administrated tasks within the specified timeframes.
• Performs other work‑related duties as assigned.
• Minimal travel may be required (less than 25%).

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Summary

Serves as a medical writer/project or program coordinator for medical writing documents managing end‑to‑end publication workflows in PubConnect, ensuring accurate planning, real‑time documentation, and completion of required checklists. The role involves coordinating journal and congress submissions, monitoring guideline updates and stakeholder/project management.