Medical Training Program Coordinator (Neurology)

Johns Hopkins University; Baltimore (MD); On-site; USD 26,000 - 48,000; Full time

Job summary

Johns Hopkins University, School of Medicine, seeks a Medical Training Program Coordinator to organize residency, fellowship, and clerkship activities within Neurology.

The role emphasizes coordinating educational programs, handling records, and supporting learners and faculty with scheduling, reporting, and financial tasks. Strong organizational skills and healthcare education experience are preferred.

Qualifications

• Three years of office administration experience, preferably in healthcare or education.
• Additional education may substitute for required experience per the JHU equivalency formula.
• Bachelor’s Degree preferred but not required for entry to the role.

Responsibilities

• Coordinate all educational activities for department programs.
• Maintain organization and records for the program and related activities.
• Communicate with learners about course logistics and schedules.
• Utilize LMS, SIS and scheduling/assessment tools effectively.
• Provide administrative support to program leadership.
• Schedule events, rooms, catering, materials, and handouts.
• Maintain academic records and program calendars.
• Generate standard and ad hoc reports and track metrics.
• Assist with program applications and reimbursements or vendor payments.
• Collaborate with Credentialing, International Offices, Registrar, and other offices.
• Disseminate information to learners and update stakeholders.

Skills

Office administration

Healthcare experience

Communication

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Tools

Learning Management System

Student Information System

Scheduling software

Evaluation software

Job description

The Department of Neurology is seeking a Medical Training Program Coordinator. The Medical Training Program Coordinator coordinates medical training program(s) for a department or division in the School of Medicine (SOM). These may include residency, fellowship, or clerkship programs or other educational programs or initiatives engaging SOM learners. The Medical Training Program Coordinator uses knowledge to organize and support the activities of medical educational programs. The Medical Training Coordinator maintains various records for the program, provides administrative support for educational activities and events and coordinates with faculty and staff leaders, internal partners, and serves as a resource for learners.

Specific Duties & Responsibilities

• Administratively coordinate all educational activities.
• Maintain organization and records for the program and related departmental activities.
• Communicate with learners regarding logistics and requirements for courses and clinical schedules.
• Utilize and serve as a resource for technology applications and systems, e.g. learning management systems, student information software, clinical scheduling applications, evaluation systems, etc.
• Provide administrative support to program leadership
• Schedule events, room assignments, catering, materials and handouts, etc.
• Maintain academic records.
• Update and maintain systems to track required information and metrics.
• Gather data and produce standard and ad hoc reports.
• Maintain calendars for program(s) and activities.
• Assist with related financial tasks, reimbursements, vendor payments, etc.
• Assist with administrative coordination of the program application process
• Facilitate communication for applicants and current learners, and collaborate with other administrative offices, e.g., Credentialing Office, International Office, Registrar, etc.
• Compile and disseminate information to learners.
• Suggest ideas for program process improvements.
• Alert program leadership to any administrative or learner issues.

Minimum Qualifications

• High School Diploma or graduation equivalent preferred
• Three years of office administration experience, preferably in a healthcare and/or education setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree.

Classified Title: Medical Training Coordinator

Job Posting Title (Working Title): Medical Training Program Coordinator (Neurology)

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.65 - $34.75 HRLY ($55,432 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:30 am - 5:00 pm

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Neuro Acad Resid and Credentialing

Personnel area: School of Medicine