Medical Support Assistant - CITC

US-Department-of-Veterans-Affair; Minneapolis (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Minneapolis VHA Community Care, is seeking a Medical Support Assistant (MSA) at the GS-5 level to support patient referrals and care coordination. The incumbent performs clerical and administrative duties to facilitate care delivery across the Community Care network.

Preferred qualifications emphasize U.S. citizenship, English proficiency, and a high school diploma or equivalent; no prior experience is required.

Qualifications

• High school diploma or GED is required.
• U.S. citizenship is required; non-citizens may be considered under specified provisions.
• Proficiency in spoken and written English is required.
• No prior experience is required for GS-5 eligibility.
• Ability to operate office automation equipment and scheduling software.

Responsibilities

• Provide clerical and administrative support for Community Care referrals.
• Coordinate patient care and treatment across the Community Care network.

Skills

Computer proficiency

Medical terminology

Appointment scheduling

Independent work

Effective communication

Customer service

Education

High school diploma / GED

Job description

The incumbent serves as a Medical Support Assistant (MSA) in the Community Care department. The incumbent performs clerical and administrative support in the coordination, care, and treatment provided to patients throughout the Community Care referral processes in the Minneapolis VHA.

Basic Requirements

• Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None
• Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

Medical Support Assistant GS-5

Experience. One year of experience equivalent to the GS-4 grade level, which includes, but not limited to Ability to meet, communicate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients. Ability to use, and navigate between, various types of office automation equipment and software (i.e. computer systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs) to support patient care. Knowledge of basic medical terminology to assist in the provision of care to patients. Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.

AND Demonstrated Knowledge, Skills, and Abilities

Candidates must demonstrate all of the KSAs below:

• Ability to operate computerized programs and [systems] in order to enter, modify, and retrieve sensitive [medical and patient identifying] information PII into or from electronic [health] records, scheduling systems, and/or reports.
• Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients.
• Ability to [schedule medical] appointments in a clinical setting.
• Ability to work independently in the accomplishment of a wide variety of duties performing patient support work.
• Ability to communicate effectively and professionally [in person, electronically, and/or by telephone], with [internal and external customers.
• Skill in customer service with the ability to identify [customer] concerns, and refer] to the [appropriate staff], as necessary, to ensure a satisfactory resolution.

Preferred Experience: Experience using computers and multiple computer programs as well as medical appointment coordination and scheduling experience preferred.

Reference

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS 5.

Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination