Medical Support Assistant

SilkRoad; Sherman (TX); On-site; USD 33,000 - 45,000; Full time

Job summary

STGi seeks qualified candidates for the Medical Support Assistant role in connection with an active RFP. The position supports the Community Based Outpatient Clinic (CBOC) with clerical and administrative duties and patient data management.

Essential functions include scheduling, records maintenance, patient check-in, clinic flow coordination, and coordination with the VAMC. The role emphasizes customer service and confidentiality in a healthcare environment.

Responsibilities

• Manages patient schedules and treatment in the Community Based Outpatient Clinic (CBOC).
• Maintains electronic logs and files for consult/appointment processes.
• Greets patients and checks them in, updating records as needed.
• Coordinates patient schedules and clinic flow to ensure efficiency.
• Performs clerical tasks to maintain patient data accuracy.
• Schedules new and established patient appointments.
• Tracks and facilitates completion of encounters and consults.
• Participates in PACT team huddles and meetings to plan patient care.
• Monitors pre-appointment requirements (e.g., X-ray, labs) for readiness.
• Maintains CBOC wait list, verifies accuracy and resolves issues.
• Performs administrative follow-up actions and liaison duties with VAMC.
• Supports continuity of care by sharing information with the medical team.

Job description

THIS IS FOR A FUTURE OPENING

Medical Support Assistant

STGi is seeking qualified candidates for this position in connection with an active Request for Proposals (RFP). Hiring for this role is contingent upon STGi’s selection as the successful awardee.

The general duty of the Medical Support Assistant is to provide clerical and administrative support for the Community Based Outpatient Clinic (CBOC). Responsibilities would include:

ESSENTIAL FUNCTIONS:

• Manages the schedules and treatment of CBOC patients.
• Maintains electronic logs/files in conjunction with the consult/appointment process.
• Greets and checks in patients, updating records as necessary.
• Coordinates patients' schedules and clinic flow.
• Performs clerical and administrative functions to maintain patient data.
• Schedules new and established patient appointments.
• Tracks and facilitates completion of encounters and consults.
• Participates in PACT team huddles and team meetings to manage and plan patient care.
• Monitors pre-appointment requirements to assure readiness for patient visit/procedure (e.g., X-ray, lab work).
• Manages electronic wait list to verify and validate accuracy and resolve issues.
• Performs administrative follow up actions.
• Participates in and independently follows up on team huddles by sharing information and collaborating with the medical team to assure continuity of care.
• Evaluates patient information and clinic schedule lists to determine whether patient is vested.
• Gathers information and collects/compiles data to meet the needs of the service.
• Deals effectively with individuals who may be ill, irritable, or otherwise hard to please.
• Maintains alertness to patients requiring immediate treatment.
• Extends a high degree of customer service to patients, other contractor staff, Subcontractor(s) staff and personnel, and Veterans Affairs Medical Center (VAMC).
• Conducts initial screen of patients, including veteran eligibility and active enrollment in the VA Primary Care Program.
• Verifies that required appropriate individual has completed CBOC/VA paper work.
• Schedules and notifies patients of follow-up appointments/referrals.
• Assists in the coordination of supplies/equipment.
• Assists in maintaining the Veteran Health Information Systems and Technology Architecture (VISTA) clinic reminder tracking system current for each enrolled patient.
• Assists the CBOC Clinic Manager in ensuring that all required reports are completed in an accurate and complete fashion.
• Acts as a liaison between contractor and the VAMC.
• Participates in the ongoing Performance Improvement Program between STGi and VAMC.
• Complies with all federal, state, local, Joint Commission, Occupational Safety and Health Administration (OSHA), Veteran Affairs, STG and subcontractor safety and operational regulations, directives and standards.
• Maintains confidentiality of all information and support patients’ privacy, patients’’ rights, and safety.
• Performs other work-related duties as assigned.