Medical Staff Services Coordinator - Temporary

Tahoe Forest Health System; Truckee (CA); On-site; USD 44,083 - 55,104; Full time

Job summary

Tahoe Forest Health System in Truckee, California, is seeking a Medical Staff Services Coordinator - Temporary to support the Director of Medical Staff Services with records, confidential physician data, and hospital correspondence.

The role coordinates Medical Staff meetings, prepares agendas, records minutes, maintains rosters and privileges, tracks credentialing, proctoring, and compliance with bylaws and CMS/HFAP standards.

Qualifications

• Bachelor's degree and 1–2 years related experience.
• Knowledge of Medical Staff bylaws, CMS/HFAP regulations.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate Medical Staff meetings, agendas, and room scheduling.
• Record minutes and follow up on action items.
• Maintain rosters and privileges in the credentialing program.
• Coordinate proctoring and provider progress tracking.
• Ensure compliance with HFAP, CMS, DHS standards.

Skills

Meeting coordination

Credentialing oversight

Regulatory compliance

Interdepartmental communication

Education

Bachelor's Degree

Tools

MD Staff credentialing software

Job description

Medical Staff Services Coordinator - Temporary

Job Category: Professional

Requisition Number: MEDIC004436

Rate of Pay: $32.82/hour + DOE

Location

Truckee, CA, USA

Summary

Under the direction of the Director of Medical Staff Services, provides a broad range of support and assistance in Medical Staff related affairs. Accountable for a professional level of interdepartmental and Medical Staff interaction as well as maintenance of Medical Staff records, confidential physician data, and hospital correspondence. Works under minimal supervision. Assists the Director of Medical Staff Services and the Medical Staff to comply with Medical Staff Bylaws, Rules and Regulations, Policies and Procedures in addition to all applicable Federal, State and local regulatory and/or accrediting agencies.

Essential Duties and Responsibilities

• Coordinates meetings of the Medical Staff as outlined in the Bylaws, Rules and Regulations by agenda preparation, participant notification and room and food service scheduling.
• Attends meetings and participates as required.
• Records and summarizes meeting minutes and performs appropriate follow up.
• Maintains and distributes monthly medical staff meeting schedules.
• Assures timely flow of information between committee(s) and follows up on all action items to ensure resolution and availability of information for Medical Staff meetings.
• Processes applications for medical staff and allied health professional staff membership and clinical privileges, including initial appointments, reappointments, and requests for temporary and additional privileges.
• Coordinates proctoring process and tracks provider progress in compliance with regulatory requirements and established Medical Staff Bylaws, Rules and Regulations, Allied Health Guidelines, and medical staff Policies and Procedures.
• Maintains the credentialing software database and develops reports as needed.
• Maintains, updates and posts all rosters of the medical and Allied Health Professional (AHP) staffs.
• Maintains and posts individual medical staff and AHP members’ privileges in the medical staff’s credentialing program.
• Supports Medical Staff Chairs in their responsibilities for performing reviews of credentialing, proctoring, and other varied functions within their committees.
• In the absence of the Director of Medical Staff Services, acts as a liaison to the Medical Staff Leadership and Hospital Administration providing resources needed to enable the medical staff to fulfill their duties and obligations as defined by designated health services (DHS), Centers for Medicare and Medicaid Services (CMS), Healthcare Facilities Accreditation Program (HFAP), and other regulatory agencies.
• Maintains and protects the confidentiality of Medical Staff records as per the Medical Staff Bylaws, Rules and Regulations, including education, training, current eligibility, continuing medical education (CME), and Quality and Performance Improvement of the medical staff.
• Possesses knowledge of regulatory Medical Staff standards and Federal requirements as they relate to the functions of the Medical Staff.
• Conducts independent research on any topic in these regulations as required.
• Integrates regulatory requirements into the Medical Staff functions and Medical Staff office or other hospital processes.
• Maintains appropriate documentation for HFAP/CMS/DHS compliance and recommends changes as necessary to fulfill survey requirements, including review and revision of Medical Staff Policies and Procedures.
• Follows legal, State and Federal agency, State Licensing Board, and HFAP regulations.
• Performs other duties as assigned by the Medical Staff Services Director, Chief of Staff, Chief Medical Officer, and other leadership including Chief Executive Officer and Board of Directors.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities

No supervisory responsibilities.

Minimum Education/Experience

Bachelor's Degree from four-year college or university and one to two years related experience and/or training; or equivalent combination of education and experience.

Required Licenses/Certifications

Valid Driver's License in good standing

• Upon hire

Other Experience/Qualifications

Preferred:

• Certified Professional in Medical Services Management (CPMSM) and/or Certified Provider Credentialing Specialist (CPCS) preferred or actively pursuing certification.
• One to two years’ experience in use of MD Staff credentialing software program.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.