MEDICAL STAFF MANAGER

American Advanced Management; Stockton (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

American Advanced Management is seeking a qualified candidate for a full-time position in Stockton, CA, to oversee the Medical Staff Services office, ensuring compliance with regulations and providing support for administrative duties.

The ideal applicant will demonstrate strong leadership, effective communication skills, and the ability to manage the budget. Responsibilities also include coaching staff and facilitating professional growth opportunities. A commitment to excellence and adherence to organizational values is essential.

Qualifications

• Demonstrates effective communication skills and conceptual thinking.
• Possesses knowledge of relevant healthcare regulations and standards.
• Maintains knowledge of current hospital policies and departmental procedures.

Responsibilities

• Coordinate and manage Medical Staff Services office administrative duties.
• Assist in budget preparation and cost control management.
• Facilitate opportunities for staff to grow clinically and professionally.

Skills

Effective communication

Leadership abilities

Budget management

Staff coaching

Job description

Location: Stockton, CA 95203 | Position Type: Full Time | Salary Range: $90,000 - $100,000 per year | Shift: Any | FTE: 1.0 (5x8s).

Responsibilities

• Coordination and management of the Medical Staff Services office administrative duties.
• Maintenance of the Medical Staff Bylaws, Rules, Regulations, Fair Hearing Plan and related Policy and Procedures.
• Coordinates the Medical Executive Committee, Fair Hearing, Health and Well Being, and Institutional review proceedings.
• Coordinate, integration, and assessment of the physician quality improvement program.
• Directs and supervises the credentialing / privileging processes and system including development of credential / privileging forms.
• Serves as an advisor to the Medical Staff, Hospital Staff and Hospital Administration on various subjects related to medical staff affairs.
• Produce Department / Committee agendas, packets, minutes, follow up, and develop a variety of correspondence.
• Develops a variety of reports.
• An active member of the Staff Development Committee to assist in coordination of Medical Staff continuing educational needs.
• Serves on the Regulatory compliance team with working knowledge of TJC, State and Federal standards as well as laws specifically related to the Medical Staff office.
• Must be able to perform jobs in operational areas subject to reasonable accommodations.

Qualifications

• Mission
  • Actions and attitudes reflect the philosophy of both the hospital and the department mission statement.
  • Participates in fulfilling the hospital mission by demonstrating values: respect, accountability, integrity, service and excellence.
• Knowledge Base
  • Demonstrates effective skills in one-to-one and small group communication; conceptual thinking; negotiation; political process; budget basics; materials management; coaching; planning processes; and duties required of the staff in the department.
  • Possesses a working knowledge of department related JCAHO, Title XXII, OSHA, and professional organization standards, principles and techniques.
  • Demonstrates the ability to perform the procedures/technical skills provided by the department.
  • Maintains knowledge of current hospital and departmental policies, procedures, and protocols.
  • Demonstrates the ability to appropriately utilize departmental equipment and supplies.
  • Demonstrates effective leadership/management abilities.
  • Meets and remains current with hospital wide and departmental competencies.
• Budget & Financial Management
  • Participates in budget preparation and cost control management.
  • Assists with budget development.
  • Solicits physician and staff input on requested items.
  • Keeps cost consciousness alive with department staff.
  • Controls the departmental inventory of supplies.
• Personnel Management
  • Supports department/hospital culture, goals, and management to contribute to the organizational goals.
  • Assists with clarifying job roles and interview process.
  • Assists with leading and documenting unit meetings.
  • Conducts, documents, and recommends disciplinary action.
  • Assists with the performance appraisal process.
  • Monitors and adjusts staffing levels on a continual basis – addresses and corrects variances due to census/wpd.
• Quality
  • Strives to be excellent at all times.
  • Actively identifies and reports opportunities for improvement, seeks solutions and communicates through proper chain of command.
  • Adheres to Service Excellence Policy Standards.
  • Actively participates in departmental PI activities including committee involvement, and assisting with formulating and monitoring PI criteria and indicators.
• Materials/Environment Management
  • Collaborates with Director to develop systems to receive, inventory, maintain, and control area equipment and supplies.
  • Assists with developing systems to control and monitor the environment according to official regulations.
  • Assists with identifying and developing new service markets.
  • Assists with evaluating equipment and supply purchase needs/requests.
  • Monitors cost‑effective use of materials and supplies.
  • Recommends ways to reduce inventory/costs.
  • Monitors documentation of care and established charge methodology.
• Coaching and Development
  • Facilitates and coordinates opportunities for staff to grow clinically/technically and professionally.
  • Assures orientation of and coaches immediate subordinates. Gives feedback, critiques ideas, and helps problem solve.
  • Develops staff to recognize opportunities to improve physical environment, materials, and aspects of organizational.

This is a non-union position.