Medical Staff and Privileging Coordinator

11000 Central Office; United States; On-site; USD 34,000 - 52,000; Full time

Job summary

Intermountain Health St Vincent Regional Hospital in Billings, MT seeks a Credentialing Specialist to coordinate medical staff credentialing and privileging, working with APPs and allied health professionals to support patient care. The role includes attending committee reviews and ensuring regulatory compliance.

The position involves clerical duties, database management, and notifications to departments, staff, and physicians, with a focus on timely processing and governance adherence.

Qualifications

• Two years' experience in healthcare or as administrative assistant.
• Proven interpersonal, communication, customer service and organizational skills.
• Experience with computers and software.
• Ability to participate in high-level confidential interactions with diplomacy and tact.
• High School diploma or equivalent.

Responsibilities

• Medical Staff credentialing/privileging, reviewing applications and assisting committees.
• Coordinate cyclical reappointment or temporary privileges with notifications.
• Maintain and update the Medical Staff database and rosters.
• Support physician engagement and communications between Administration, MEC, and medical staff.
• Review applicant qualifications for eligibility for privileges.

Education

High School diploma or equivalent

Tools

Computers and software

Job description

Job Description: Provides ongoing support and coordination while acting as liaison between the Medical Staff and Administration. The position is responsible for the on-going credentialing/privileging process and other administrative functions for the Medical Staff, Administration, Advance Practice Providers and Allied Health Professionals which supports overall patient care.

Work: 7:00am-4:00pm M-Th 8:00am-2:30pm Fridays. No weekends, holidays, or nights.

Essential Functions

Medical Staff Credentialing/Re-Credentialing. Accountable for the accurate processing of credentialing applications for Medical Staff and APPs specified AHPs. This includes reviewing applications, Attends and/or assists the Credentials Committee in its reviews. Channels the applications through the process with the Medical Executive Committee and Governing Board, and provides notifications to applicants, departments, and staff, in accordance with the Medical Staff Bylaws. Assists in ensuring the Medical Staff Office processes comply with regulatory and accreditation requirements. Coordinates the cyclical reappointment or temporary privileges process for the Medical Staff and specified allied health professionals, and provides appropriate notifications to physicians, departments, and staff, in accordance with the Medical Staff Bylaws.

Medical Staff Organization/Structure. Maintains and updates the Medical Staff database system. May prepare appropriate Medical Staff directories and maintain accurate and complete rosters of Medical Staff members. Also, using such databases provides orientation and notifications to the Medical Staff regarding licensure, registration, educational, and other requirements and expirations. Have working knowledge of the Medical Staff Bylaws and other Medical Staff policies and procedures. Provides assistance to the Medical Staff for its functions and responsibilities. Schedules meetings, prepares and distributes agendas, prepares minutes for the Medical Executive Committee, Credentialing Committee, and other major Medical Staff meetings.

Physician Engagement. Supports facility initiatives to improve physician engagement; facilitating communication between Administration, the MEC, and medical staff membership. Works in areas that address Provider Quality, which may include FPPE, OPPE, Peer review and other quality tracking. Support other activities in the Medical Staff office which may include, call schedules, orientations, onboarding medical Staff functions and other areas as assigned. Support Regional and System initiatives and projects as requested.

Review applicant qualifications for eligibility for specific delineation of privileges, review ongoing professional practice data for issues related to current privileges and clinical practice procedural case logs and other qualifications as outlined in privilege forms.

Skills

Medical Staff Credentialing Performing Administrative Activities Documentations Meeting Minutes Medical Staff Training Data Entry Critical Thinking Organizing Organizing Meetings Regulatory Requirements Communication Skills.

Minimum Qualifications

Proven interpersonal, communication, customer service and organizational skills.

Experience with computers and software.

Ability to participate in high-level confidential interactions with diplomacy and tact.

High School diploma or equivalent.

Minimum of two years' experience in healthcare or as administrative assistant.

Preferred Qualifications

Certification by the National Association of Medical Staff Services (NAMSS).

Two years hospital and medical staff office experience.

Experience with medical terminology.

Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) within five (5) years of employment.

Physical Requirements

Ongoing need for employees to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors require employees to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Intermountain Health St Vincent Regional Hospital. Work City: Billings. Work State: Montana. Scheduled Weekly Hours: 40. The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $24.60 - $37.46.

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations.

All positions subject to close without notice.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Intermountain Health uses the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment.

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

We appreciate your interest in continuing your career with our team.