Medical Secretary III - Pediatrics Academic Medicine

Washington University in St. Louis; Ann Arbor (MI); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking a clinic administrative support professional for the Division of Academic Pediatrics.

Responsibilities include answering patient calls, scheduling appointments, managing paperwork, coordinating outside records, and serving as a liaison among patients, physicians, and staff. The role requires a high school diploma (associate degree preferred) and at least 3 years in a medical office setting.

Qualifications

• High school diploma or equivalent required.
• Medical office setting experience of 3 years.
• Associate degree preferred.
• No specific certification or professional license required.

Responsibilities

• Schedules appointments and coordinates appointments with other specialties.
• Coordinates administrative and clinical support services such as patient calls, prescription refills, referrals and prior authorizations.
• Answers telephones, screens patient inquiries, and provides information per procedures.
• Acts as liaison between community agencies, patients, physicians and staff; processes paperwork from other providers and hospitals.
• Transcribes medical documents and prepares requisitions/orders per WashU guidelines.
• Prepares patient charts.
• Provides support to all Academic Pediatric service lines during peak times, vacations and illnesses.

Skills

Communication

Decision Making

Medical Terminology

Microsoft Office

Software Packages

Working Independently

Education

High school diploma or equivalent

Associate degree

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Position serves as clinic administrative support for the Division of Academic Pediatrics. Responsibilities include answering patient calls, scheduling appointments, managing patient paperwork, coordinating outside record retrieval, and serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries. This is not a patient-facing position.

Job Description

Primary Duties & Responsibilities:

• Schedules appointments as well as coordinating appointments with other specialties.
• Coordinates administrative and clinical support services such as patient calls, processing and paperwork related to prescription refills, patient appointments, referrals and prior authorizations.
• Answers telephones, takes messages, and screens patient inquiries, providing information according to departmental procedures and policies.
• Serves as a liaison between community agencies, patients, physicians, and staff, providing routine information to patient inquiries. Processes paperwork for patients from other providers and community agencies and hospitals.
• Transcribes medical documents, such as physician’s letters, correspondence; completes requisitions/orders per WashU guidelines.
• Prepares patient charts.
• Performs other duties as assigned, including providing support to all Academic Pediatric service lines during peak times, vacations and illnesses.

Working Conditions:

• Normal office environment.
• Patient care setting.

Physical Effort:

• Typically sitting at desk or table.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Medical Office Setting (3 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.