Medical Secretary

Vynca Inc.; Colorado Springs (CO); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Vynca Inc. is seeking a Patient Access Coordinator to serve as the first point of contact for patients, families, providers, and health plans. You will own inbound calls, manage direct referrals from intake through scheduling support, and ensure accurate documentation while coordinating with EMA for outreach.

Bilingual English/Spanish is required. The role emphasizes compliance with scripts and quality standards, collaboration in team environments, and the ability to work Monday-Friday 8:30-5pm

Qualifications

• Associate degree or medical/business office training highly preferred.
• Healthcare experience required.
• Experience in palliative care, home health, hospice, discharge planning, or safety-net hospital settings, highly preferred.
• Ability to recognize clinical trigger words after training (no license required); clinical fluency from training or experience alongside SWs, RNs, MAs, chaplains, or scribes a plus.

Responsibilities

• Own inbound calls as primary point of contact and meet service level targets.
• Own direct referrals end to end from intake to prep, then hand off to EMA for outreach.
• Document call and intake details in real time; keep databases and logs updated.
• Follow scripts and quality standards; participate in coaching and team huddles.
• Assist with scheduling support, and pre-admission assessment during intake for referrals.

Skills

Multitasker

Phone handling

Documentation

Google Workspace

Salesforce

EHR systems

Telephony

Education

Associate degree

Medical/office training

Job description

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

we're a close-knit community. At Vynca, our mission is to provide comprehensive care for more quality days at home.

The Patient Access Coordinator is Vynca's front line — often the first voice a patient, family member, provider, or health plan hears.

This role owns every inbound call and, separately, owns direct referrals end to end (from providers, hospitals, facilities, and community partners) through intake and prep, then hands the fully prepped referral to EMA for direct outreach.

Serve as the primary point of contact for inbound calls, meeting call answer rate and service level targets, and flagging volume or staffing risks to the Shared Services Manager.

identify clinical trigger words and elevate to triage immediately per protocol.

Own direct referrals end to end (providers, hospitals, facilities, community partners); Complete intake for each direct referral — pre-admission assessment, scheduling support, and documentation — then hand off the fully prepped referral to EMA for direct outreach.

Document call and intake details accurately in real time; maintain databases, logs, census sheets, and contact lists.

follow scripts and quality standards; participate in coaching, team meetings, and huddles.

Associate degree or medical/business office training highly preferred.

e call center, medical front office, patient access, and/or or intake/admissions).

Healthcare experience required.

Experience in palliative care, home health, hospice, discharge planning, or safety-net hospital settings, highly preferred.

Ability to recognize clinical trigger words after training (no license required); clinical fluency from training or experience alongside SWs, RNs, MAs, chaplains, or scribes a plus.

Strong multitasker across phone, documentation, and multiple systems; comfortable with Google Workspace, Salesforce, telephony, and EHR systems.

Willing and able to work Monday-Friday 8:30-5pm EST with occasional evenings/weekends.

Bilingual (English/Spanish) required.

The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.

Environmental Conditions and Physical Requirements: Works with Vynca patients/clients remotely and/or in-person. Successfully performs the essential duties and responsibilities of the position through the use of physical activities as described below:

Regularly requires working at a computer for an entire shift (with appropriate breaks).

Regularly requires use of laptop and video-conferencing technology.

Occasional travel may be required to perform job duties, attend training, or company events.