Medical Records Technician

City of Hope; Saint Paul (MN); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision benefits

Paid Time Off

Job summary

Minnesota Oncology is seeking a detail-oriented Medical Records Clerk to support patient information handling and confidential communications. You will assist with releasing records, incoming calls, and chart requests while upholding privacy and compliance standards.

The role requires accurate data entry, familiarity with electronic health records, and strong organizational skills to manage documentation efficiently in a busy clinical setting.

Qualifications

• High school diploma or equivalent.
• 3-5 years of work experience, preferably in a medical office setting.
• Strong computer technology skills.
• Previous medical records experience preferred.
• Knowledge of electronic health records preferred.
• Strong skills in time management, organization, and attention to detail required.

Responsibilities

• Releases medical records information to individuals or agencies in compliance with State and Federal regulations, adhering to MNO policies.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all releases of Protected Health Information (PHI).
• Assists with answering incoming phone calls, taking callers’ requests, or forwarding calls appropriately.
• Submits requests for chart retrieval from storage as needed to fulfill medical records requests.
• Facilitates the transfer of MNO imaging to external entities.
• In the Radiation department, converts dosimetry plans into a PDR or zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion and ensures appropriate mailing or faxing of forms.

Skills

Medical records

Data entry

Privacy & confidentiality

Time management

Education

High school diploma or equivalent

Tools

EHR systems

Job description

Overview

Are you ready to take the next step in your professional journey? At Minnesota Oncology, we believe that our people are our greatest asset, and we are committed to fostering a diverse and inclusive workplace where everyone can thrive. We are constantly on the lookout for talented individuals who are passionate, driven, and eager to make a difference.

Come join this dynamic team who is passionate about providing exceptional care to our patients.

Why Work for Us?

We offer a competitive benefits package that includes -

• Medical
• Dental
• Vision
• Life Insurance
• Generous Paid Time Off (PTO)
• Free Short-term and Long-term Disability Coverage
• 401k plan with company contribution
• Wellness program that rewards you practicing a healthy lifestyle
• Tuition Reimbursement
• Employee Assistance Program and Discount Program to some of your favorite retailers
• Free Parking
• Career Growth and Development
• Supportive Team and Resources

Responsibilities

Under direct supervision, assists with the releasing of patient medical records while following MNO policy and procedures. Assists in taking incoming calls and directing the caller appropriately. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

• Releases medical records information to individuals or agencies in compliance with State and Federal regulations, adhering to MNO policies.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all releases of Protected Health Information (PHI).
• Assists with answering incoming phone calls, taking callers’ requests, or forwarding calls appropriately.
• Submits requests for chart retrieval from storage as needed to fulfill medical records requests.
• Facilitates the transfer of MNO imaging to external entities.
• In the Radiation department, converts dosimetry plans into a PDR or zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion and ensures appropriate mailing or faxing of forms.

SALARY LEVEL:

$21 - $27/hour

Qualifications

• High school diploma or equivalent
• 3-5 years of work experience, preferably in a medical office setting
• Strong computer technology skills
• Previous medical records experience preferred
• Knowledge of electronic health records preferred
• Strong skills in time management, organization, and attention to detail required

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 25 lbs. Requires corrected vision and hearing to normal range.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

• High school diploma or equivalent
• 3-5 years of work experience, preferably in a medical office setting
• Strong computer technology skills
• Previous medical records experience preferred
• Knowledge of electronic health records preferred
• Strong skills in time management, organization, and attention to detail required

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 25 lbs. Requires corrected vision and hearing to normal range.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Under direct supervision, assists with the releasing of patient medical records while following MNO policy and procedures. Assists in taking incoming calls and directing the caller appropriately. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation.

• Releases medical records information to individuals or agencies in compliance with State and Federal regulations, adhering to MNO policies.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all releases of Protected Health Information (PHI).
• Assists with answering incoming phone calls, taking callers’ requests, or forwarding calls appropriately.
• Submits requests for chart retrieval from storage as needed to fulfill medical records requests.
• Facilitates the transfer of MNO imaging to external entities.
• In the Radiation department, converts dosimetry plans into a PDR or zip file when a patient transfers to another facility for treatment.
• Logs FMLA/Disability forms for provider completion and ensures appropriate mailing or faxing of forms.

SALARY LEVEL:

$21 - $27/hour