Medical Records/Health Information Coordinator

The Lodge at Heritage Grove Estates (SNF); Topeka (KS); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay and benefits

Health, dental, and vision insurance

401(k) retirement plan

PTO

Job summary

Heritage Grove Estates is seeking a Medical Records/Health Information Coordinator to manage resident records and health information systems, ensuring accuracy, privacy, and regulatory compliance. This role focuses on HIPAA-compliant documentation, chart maintenance, and coordination with clinical teams.

You will oversee EHR documentation, process records requests, and support regulatory and reimbursement requirements, contributing to high-quality resident care and data integrity.

Qualifications

• High school diploma or equivalent required.
• Knowledge of medical terminology, HIPAA regulations, and healthcare documentation practices.
• Strong computer, organizational, and communication skills.
• Ability to manage confidential information with professionalism and integrity.
• Healthcare, medical records, or long-term care experience preferred.

Responsibilities

• Maintain, organize, and audit resident medical records for accuracy and completeness.
• Manage electronic health record (EHR) documentation and resident demographic information.
• Process authorized requests and releases of medical records in compliance with HIPAA requirements.
• Ensure proper chart setup, filing, coding, indexing, and record retention practices.
• Track physician certifications and required documentation for skilled nursing services.
• Collaborate with clinical teams, consultants, and admissions staff to support regulatory and reimbursement requirements.

Skills

HIPAA knowledge

Medical terminology

Organizational skills

Communication skills

Confidential handling

Education

High school diploma or equivalent

Tools

EHR systems

Job description

Medical Records / Health Information Coordinator

Join Heritage Grove Estates and help support exceptional resident care through accurate medical record management and regulatory compliance.

Heritage Grove Estates is seeking a detail-oriented and organized Medical Records/Health Information Coordinator to oversee resident medical records and health information systems. This position plays a vital role in ensuring the accuracy, security, and confidentiality of resident health information while maintaining compliance with HIPAA, state, and federal regulations.

Key Responsibilities

• Maintain, organize, and audit resident medical records for accuracy and completeness.
• Manage electronic health record (EHR) documentation and resident demographic information.
• Process authorized requests and releases of medical records in compliance with HIPAA requirements.
• Ensure proper chart setup, filing, coding, indexing, and record retention practices.
• Track physician certifications and required documentation for skilled nursing services.
• Collaborate with clinical teams, consultants, and admissions staff to support regulatory and reimbursement requirements.

Qualifications

• High school diploma or equivalent required.
• Knowledge of medical terminology, HIPAA regulations, and healthcare documentation practices.
• Strong computer, organizational, and communication skills.
• Ability to manage confidential information with professionalism and integrity.
• Healthcare, medical records, or long-term care experience preferred.

Why Join Heritage Grove Estates?

• Competitive pay and benefits
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)
• Opportunities for growth and advancement
• Supportive team environment focused on resident care

At Heritage Grove Estates, you'll be part of a compassionate team dedicated to improving the lives of those we serve. If you're organized, dependable, and passionate about maintaining excellence in healthcare documentation, we'd love to hear from you.