medical records director

Sunnyside; Portland (OR); On-site; USD 29,000 - 48,000; Full time

Job summary

Sunnyside in Portland, OR is seeking a Medical Records Manager to oversee the creation, maintenance, and secure storage of resident records in line with HIPAA and regulatory guidelines.

You will coordinate with clinical teams, ensure timely documentation, manage EHR systems, and prepare audits while maintaining confidentiality. This role supports survey readiness and requires strong organizational skills and knowledge of state and federal requirements.

Responsibilities

• Manage the creation, maintenance, and storage of resident medical records in compliance with HIPAA and regulations.
• Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates.
• Monitor record completion and adherence to facility policies and state/federal requirements.
• Coordinate with nursing, therapy, and administrative teams to support documentation needs.
• Handle requests for medical records from residents, families, legal representatives, and outside providers.
• Oversee electronic health record (EHR) systems and troubleshoot documentation issues.
• Train and supervise medical records staff where applicable.
• Prepare reports and audits for internal and external review.
• Maintain confidentiality and safeguard sensitive health information.
• Support survey readiness and respond to documentation-related inquiries from regulatory agencies.

Job description

Manage the creation, maintenance, and storage of resident medical records in accordance with HIPAA and regulatory guidelines.

• Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates.
• Monitor record completion and compliance with facility policies and state/federal requirements.
• Coordinate with nursing, therapy, and administrative teams to support documentation needs.
• Handle requests for medical records from residents, families, legal representatives, and outside providers.
• Oversee electronic health record (EHR) systems and troubleshoot documentation issues.
• Train and supervise medical records staff (if applicable).
• Prepare reports and audits for internal and external review.
• Maintain confidentiality and safeguard sensitive health information.
• Support survey readiness and respond to documentation-related inquiries from regulatory agencies.

21.13 - 35.00 USD

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.