Medical Records Coordinator

HCA Healthcare; Conroe (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

HCA Healthcare seeks a Medical Records Coordinator to support day-to-day HIM clerical activities, manage HPF/MPF workflows, and assist in record completion strategies. You will be the on-site contact when the HIM Leader is away and coordinate with facility leadership and medical staff.

The role requires at least one year in HIM, with preference for incomplete record management experience and RHIA/RHIT credentials. Training and information technology tools are integral to daily tasks.

Qualifications

• High school diploma or equivalency preferred.
• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.
• RHIA or RHIT preferred

Responsibilities

• Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.
• Assist the HIM Leader with FPO duties (if applicable).
• Assist the HIM Leader with Records Management duties.
• Assists Facility HIM Clerks and Birth Certificate Clerks with questions.
• Assists Facility HIM Leader in employee training and development.
• Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis.
• Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists.
• Assists in the processing of walk-in requests for Release of Information.
• Requests and returns paper records from off-site storage as applicable.
• Retrieves discharged medical records from various nursing units and ancillary departments as needed.
• Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.
• Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.
• Assists physicians in record completion activities.
• Provides training and education of record completion enabling technology (e.g., HPF/MPF,MEDITECH, 3M 360 Encompass).

Skills

HIM experience

Record management

Education

High school diploma or equivalency

RHIA or RHIT preferred

Job description

Schedule: Monday - Friday; 8am - 4:30pm.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Job Summary And Qualifications

As a Medical Records Coordinator, you will be responsible for assisting as needed in the day-to-day HIM departmental clerical activities (e.g. working the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, resolving unbilled accounts, facilitating the physician suspension process, etc.). You will serve as the on-site initial point of contact when the HIM Leader is off-site for the Facility Leadership and the Medical Staff. You will serve as facility liaison to the Facility HIM Leader and Regional HIM Director as needed.

What you will do in this role

• Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.
• Assist the HIM Leader with FPO duties (if applicable).
• Assist the HIM Leader with Records Management duties.
• Assists Facility HIM Clerks and Birth Certificate Clerks with questions.
• Assists Facility HIM Leader in employee training and development.
• Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis.
• Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists.
• Assists in the processing of walk-in requests for Release of Information.
• Requests and returns paper records from off-site storage as applicable.
• Retrieves discharged medical records from various nursing units and ancillary departments as needed.
• Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.
• Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.
• Assists physicians in record completion activities.
• Provides training and education of record completion enabling technology (e.g., HPF/MPF,MEDITECH, 3M 360 Encompass).

What qualifications you will need

• High school diploma or equivalency preferred.
• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.
• RHIA or RHIT preferred

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients, providers and their communities.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

There is so much good to do in the world and so many different ways to do it. - Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.