Medical Records Clerk

IQVIA; Manassas (VA); Sur place; USD 26 000 - 65 000; Plein temps

Résumé du poste

NEXT Oncology (an Avacare Business) is seeking a records management specialist to support clinical trials by preparing, scanning, labeling, and maintaining patient records in both electronic and paper formats.

You will work with the research team to ensure HIPAA-compliant handling and timely access to records, while maintaining accuracy and organization in EMR systems and paper files.

Qualifications

• Experience handling confidential information in a clinical setting.
• Ability to organize and maintain accurate medical records.
• Familiarity with HIPAA guidelines and patient privacy requirements.
• Proficient in coordinating paper and electronic records workflows.
• Attention to detail in documenting and processing requests.

Responsabilités

• Prepare, scan, label and maintain patient medical records.
• Create and maintain electronic and paper medical records for each patient.
• Gather and route records per HIPAA guidelines from multiple sources.
• Scan and attach records into the EMR system per guidelines.
• Communicate availability of records to healthcare providers and teams.
• Process record requests and releases of information compliantly.
• Assist in purging inactive or deceased charts as scheduled.
• Train or mentor less experienced staff as needed.

Connaissances

Interpersonal skills

HIPAA knowledge

Medical terminology

Organizational skills

Prioritization

Multi-tasking

Independent & team work

Verbal & written communication

Attention to detail

Formation

High school diploma or GED

Description du poste

Job Summary

Under the direction and supervision of the Director of Clinical Trial Management, this position is responsible for the preparation, scanning, labeling and maintenance of medical records for the practice. The position works closely with the research team in support of all ongoing clinical studies.

Essential Duties and Responsibilities

• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice
• Creates and maintains the patient medical record for each patient; in electronic format and in paper, as needed.
• Following HIPAA guidelines gathers patient records from a variety of sources (i.e., mail, fax/eFax, email, etc.), which will require interacting with registration areas and/or physicians' office's in a professional manner.
• Scans and attaches medical records into the electronic medical record system according to guidelines.
• Keeps practice health care providers informed by communicating availability or unavailability of the record.
• Handles medical record requests and patient care related releases of information ensuring that all releases are compliant with HIPAA guidelines.
• Assists in purging deceased and inactive charts as scheduled and according to guidelines.
• Ability to assist in the guidance and training of less experienced staff.
• Ability to maintain a positive attitude with the research team.
• Remains current with all required

Knowledge, Skills & and Abilities

• Excellent interpersonal skills to deal effectively with research personnel
• Knowledge of medical terminology.
• Knowledge of HIPAA guidelines.
• Excellent organizational skills to independently manage workflow.
• Ability to prioritize quickly and appropriately with minimal guidance.
• Ability to multi-task.
• Ability to work independently and function as part of a team.
• Clear and concise verbal and written communications.
• Excellent attention to detail.
• High school graduate or GED

Why Join Us?

At NEXT Oncology (an Avacare Business), you’ll be part of a mission-driven team that values collaboration, precision, and patient safety. Our team is known for its supportive culture, strong communication, and commitment to excellence in clinical research.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is $25,900.00 - $64,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.