Medical Records Clerk

IQVIA; Fairfax (VA); On-site; USD 26,000 - 65,000; Full time

Job summary

IQVIA is seeking a Records Specialist to prepare, scan, label, and maintain patient medical records in support of clinical trials. The role collaborates with the research team to ensure accuracy and confidentiality across electronic and paper systems.

Responsibilities include building patient records, coordinating releases of information under HIPAA, and training junior staff while maintaining a positive, team-oriented approach within the clinical research environment.

Qualifications

• Understands patient/sponsor confidentiality and HIPAA guidelines.
• Knowledge of medical terminology and records management.
• Excellent organizational and time-management abilities.
• Ability to communicate clearly, both orally and in writing.
• Ability to multitask and work independently or as part of a team.

Responsibilities

• Create and maintain the patient medical record for each patient in electronic and paper formats as needed.
• Scan and attach medical records into the electronic medical record system per guidelines.
• Gather patient records from various sources while maintaining confidentiality.
• Notify providers of record availability and coordinate between departments.
• Assist in training less experienced staff and support the research team.

Skills

HIPAA guidelines

Medical terminology

Organizational skills

Interpersonal skills

Time management

Teamwork

Education

High school diploma or GED

Job description

Job Summary

Under the direction and supervision of the Director of Clinical Trial Management, this position is responsible for the preparation, scanning, labeling and maintenance of medical records for the practice. The position works closely with the research team in support of all ongoing clinical studies.

Essential Duties And Responsibilities

• Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice
• Creates and maintains the patient medical record for each patient; in electronic format and in paper, as needed.
• Following HIPAA guidelines gathers patient records from a variety of sources (i.e., mail, fax/eFax, email, etc.), which will require interacting with registration areas and/or physicians' office's in a professional manner.
• Scans and attaches medical records into the electronic medical record system according to guidelines.
• Keeps practice health care providers informed by communicating availability or unavailability of the record.
• Handles medical record requests and patient care related releases of information ensuring that all releases are compliant with HIPAA guidelines.
• Assists in purging deceased and inactive charts as scheduled and according to guidelines.
• Ability to assist in the guidance and training of less experienced staff.
• Ability to maintain a positive attitude with the research team.
• Remains current with all required

Knowledge, Skills & And Abilities

• Excellent interpersonal skills to deal effectively with research personnel
• Knowledge of medical terminology.
• Knowledge of HIPAA guidelines.
• Excellent organizational skills to independently manage workflow.
• Ability to prioritize quickly and appropriately with minimal guidance.
• Ability to multi-task.
• Ability to work independently and function as part of a team.
• Clear and concise verbal and written communications.
• Excellent attention to detail.
• High school graduate or GED

Why Join Us?

At NEXT Oncology (an Avacare Business), you'll be part of a mission-driven team that values collaboration, precision, and patient safety. Our team is known for its supportive culture, strong communication, and commitment to excellence in clinical research.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is $25,900.00 - $64,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.