Medical Records

Topaz Fiscal Services LLC; Gainesville (GA); On-site; USD 60,000 - 82,000; Full time

Job summary

Topaz Fiscal Services LLC in Georgia seeks a Medical Records Director to oversee privacy, accuracy, and compliance of patient records, ensuring federal and state guidelines are met.

You will enter data, manage storage and retrieval, coordinate with physicians, prepare records for insurance and legal requests, and conduct regular audits.

The role requires strong organizational skills, attention to detail, and proficiency with MS Office and medical terminology.

Qualifications

• 3+ years' experience handling medical records in a licensed facility.
• Strong data entry and organizational skills.
• Proficient in MS Office and medical record systems.
• Knowledge of medical terminology.
• Excellent interpersonal and communication abilities.
• Ability to prepare records for insurance and legal requests.

Responsibilities

• Enter demographic characteristics, history and diagnostic data into computer.
• Maintain medical facility records storage and retrieval systems.
• Prepare medical records for Insurance and Legal Requests as required.
• Contact Physicians regarding incomplete charts.
• Assist Nursing staff and physicians with Death Certificates.
• Respond to requests for records from Federal, State or County Courts, Hospitals, Physicians and Insurance.

Skills

Data entry 40-50 wpm

Interpersonal skills

Organizational skills

Attention to detail

Communication skills

Computer literacy

Knowledge of medical terminology

Education

High School Diploma

Tools

MS Office

Outlook

Job description

As Medical Records Director, you are the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The primary purpose of your job position is to assure that the medical records are maintained in accordance with Federal and State Guidelines, as well as in accordance with our established policies and procedures, to assure that a complete medical records is maintained. Medical Records Director must process and maintain private patient information in the health care facility’s database. Medical Records Director assess patient records to ensure they are complete and accurate.

• Enter data, such as demographic characteristics, history and, diagnostic procedures, or treatment into computer.
• Enter patient or treatment data into computers.
• Maintain, medical facility records or storage and retrieval systems to collect, classify, store, or information.
• Prepare medical records for Insurance and Legal Requests as required.
• Contact Physicians regarding incomplete charts.
• Assist Nursing staff and physicians with Death Certificates.
• Respond to requests for records from Federal, State or County Courts, Hospitals, Physicians and Insurance after getting direction from Administrator.
• Scan all Medical Records as Policy States, within 24 hours you receive documents.
• Perform chart Audits as follows:
• Admission Audits
• Weekly audits of physician visits, progress notes
• Monthly audits of progress notes for all departments, monthly summaries, history and physical, etc., to ensure all forms are present and completed.
• Discharge audit-Charts must be complete within 72 hours including discharge summary.
• Do weekly Audits to ensure that all Residents have a Complete Medical Record.
• Attend in-service education programs in order to meet facility educational requirements.
• Be familiar with Standard Precautions, Exposure, Control Plan, Fire Drill and Evaluation Procedures and know how to use them.

We provide compassionate and personal 24-hour skilled care and rehabilitation services in a comfortable and friendly environment. Caring is our main concern. We believe the most effective way to provide compassionate care is to maintain high medical integrity, build a team spirit among staff, and provide friendly, beautiful surrounding for our patients.

• Enter data, such as demographic characteristics, history and, diagnostic procedures, or treatment into computer.
• Enter patient or treatment data into computers.
• Maintain, medical facility records or storage and retrieval systems to collect, classify, store, or information.
• Prepare medical records for Insurance and Legal Requests as required.
• Contact Physicians regarding incomplete charts.
• Assist Nursing staff and physicians with Death Certificates.
• Respond to requests for records from Federal, State or County Courts, Hospitals, Physicians and Insurance after getting direction from Administrator.
• Scan all Medical Records as Policy States, within 24 hours you receive documents.
• Perform chart Audits as follows:
• Admission Audits
• Weekly audits of physician visits, progress notes
• Monthly audits of progress notes for all departments, monthly summaries, history and physical, etc., to ensure all forms are present and completed.
• Discharge audit-Charts must be complete within 72 hours including discharge summary.
• Do weekly Audits to ensure that all Residents have a Complete Medical Record.
• Attend in-service education programs in order to meet facility educational requirements.
• Be familiar with Standard Precautions, Exposure, Control Plan, Fire Drill and Evaluation Procedures and know how to use them.

Qualifications

• High School Graduate
• 3+ years' experience in handling medical records in a licensed medical facility
• Exceptional organizational skills
• Data Entry (40-50 wpm)
• Proficient in information management programs and MS Office
• Excellent interpersonal and organizational skills
• Strong attention to detail
• Outstanding communication and interpersonal abilities
• Proficient in computer programs, including Microsoft Office and Outlook
• Knowledge of medical terminology
• Must be computer literate
• Comply with the Residents Rights and Facility Policies and Procedures