Medical Record Coordinator II

Abington Memorial Hospital; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Retirement plans

Tuition assistance

Job summary

Abington Memorial Hospital is seeking a Medical Records Coordinator to prepare, scan, and index clinical documents for the electronic health record. Responsibilities include ensuring accurate patient identifiers and proper documentation alignment within the EHR (Epic and OnBase), with timely processing to support patient care.

The role involves handling paper records, verifying details, and performing quality analysis to maintain record integrity across hospital, ED, and outpatient settings.

Qualifications

• High School Diploma or GED required.
• Experience in Health Information Management preferred.
• Experience in scanning and indexing is preferred.

Responsibilities

• Prepares, scans, indexes and quality analyzes paper medical records for hospital, ED and outpatient records.
• Ensures documents are aligned and uniform in the EHR (Epic and OnBase).
• Picks up and delivers documents between units and HIM central location; tracks receipt of records.
• Verifies patient identification on pages and ensures timely scanning into the EHR.
• Indexes documents to correct patient, encounter, and document type and date.
• Performs quality analysis to ensure integrity of the electronic health record.
• Assists with corrections and re-indexing of documents as needed.
• Inspects scanning equipment and manages supplies.

Skills

Computerized systems

Communication skills

Mobility / stamina

Education

High School Diploma / GED

Tools

Epic

OnBase

Job description

Number of Positions In Requisition 1 Job Details

Medical Records Coordinator

The Medical Record Clerk is responsible for prepping, scanning and indexing clinical paper documentation (medical records) for Jefferson Abington Hospital. This includes but is not limited to records for hospital, ED and outpatient procedures. The Medical Record Clerk performs quality review of the documentation ensuring that clear patient identifiers, service dates, authentication and other regulatory requirements are included on each document in accordance with The Joint Commission, State and Federal Laws and other regulatory entities. This resource is responsible for assigning documentation to the correct patient, encounter and document type in the EHR. Provides timely, accurate and accessible electronic patient health information. Works with the Manager of HIM Document Management to ensure all clinical documentation is accessible within the EHR within 24 hours of creation or defined time frame.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. (Do not delete, move or over-write this statement)
• Performs duties that include the preparation, scanning, indexing, and quality analysis of paper documentation for Hospital, ED and outpatient paper medical records. Ensures documents are aligned, maintained and uniform in the EHR (Epic and Onbase).
• Pick-up and deliver documents from hospital units to HIM central location. Responsible for tracking and verifying receipt of discharged patient records.
• Preps all pages for the scan process (i.e removing staples and making sure the quality of the document is readable). Responsible for verifying appropriate patient identification is on every page of the document. Scans documentation following established process, in a timely manner, to ensure information is available for patient care.
• Manually indexes documents to the correct patient, encounter, document type and document date. Indexes documents associated with orders to the correct order number so that the order closes in the EHR.
• Performs qualitative analysis of scanned and indexed documentation to ensure the integrity of the electronic health record. Validation of the paper record by scanned images to ensure a complete and legible record.
• Assist with corrections of documents scanned and indexed by other departments. This includes but is not limited to re-indexing of document types, removing duplicate documents, moving documents to the correct encounter or patient record.
• Inspects the equipment used for scanning and indexing daily. Responsible for keeping equipment clean to ensure clear capture of the scanned document. Reports inventory ofsupplies to management as needed.

Competencies (Knowledge, Skills, and Abilities Required)

Ability to work with computerized systems. Good communication skills needed. Must be able to push a WOW (workstation on wheels) stand and walk for long periods of time.

Minimum Education and Experience Requirements

Education: High School Diploma/GED required AND Experience: Prior experience in Health Information Management is preferred as well as experience in scanning and indexing.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular Employee

Entity

Abington Memorial Hospital

Primary Location Address

1200 Old York Road, Abington, Pennsylvania, United States of America

Company Overview

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Equal Opportunity Statement

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits

Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson.

Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.