Medical Receptionist

Mercyhealth; Woodstock (IL); On-site; USD 23,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life & disability insurance

Paid time off

Job summary

Mercyhealth Woodstock is seeking a Medical Receptionist to handle front-desk duties, patient registrations in Epic, scheduling, and cashiering. You will greet visitors, verify insurance data, and support MyChart signups while maintaining privacy and a welcoming environment.

This position may require flexible hours and occasional travel to alternate Mercyhealth locations. The role emphasizes strong communication, accuracy in data entry, and professional interaction with patients and staff in a

Qualifications

• High School diploma or equivalent preferred.
• Previous medical reception or reception experience preferred.
• Understands Critical Moments of Service techniques.
• Reception and lobby areas must be kept clean and orderly.
• May work flexible hours and overtime during peak times.
• May be asked to work at alternate locations.
• Basic keyboard skills and medical terminology are preferred.
• Good interpersonal and written communication skills.
• Basic knowledge of Epic preferred.

Responsibilities

• Answers incoming calls, forwards to appropriate personnel, and manages messages in Epic.
• Gathers patient information and registers in Epic; loads demographics and insurance data.
• Collects co-pays and processes payments per Cash Handling Policy.
• Schedules patient appointments and assists with MyChart enrollment and activation.
• Welcomes visitors and maintains lobby security and accessibility.
• Maintains office supplies and routing of mail and faxes.

Skills

Interpersonal communication

Clerical skills

Customer service

Keyboard basics

Education

High School diploma or equivalent

Tools

Epic

EMR systems

HIPAA compliance

Job description

Medical Receptionist - Mercyhealth Logo### Medical ReceptionistApply: Mercyhealth Woodstock - Woodstock, IL: Full time: Posted Today: 2026-03887**ESSENTIAL DUTIES AND RESPONSIBILITIES*****Clerical**** Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes *Epic* *Messages* to nursing and provider as appropriate.* Retrieves messages from voice mail and forwards to appropriate personnel.* Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.* Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.* Monitors visitor access and issues passes when required.* Receives, sorts, and routes mail, and maintains and routes publications.* Orders, receives, and maintains office supplies.* Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.* Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.* Performs other clerical duties as needed.### ***Epic Scheduling and Registration**** Schedules patient appointments* Responsible for EMR Electronic Medical Records registration check-in processes in *Epic*.* Loads, verifies and updates patient demographics.* Scans, loads and verifies insurance coverage.* Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.* Reviews all Alerts in *Epic* and refers patient to a PFC when necessary.* Collects co-payments and other self-pay obligations when required and post in Epic when registering patient.* Provides patient with an estimated self-pay obligation when appropriate.* Performs cashiering functions online payment posting within Epic.* Processes payments and deposits by adhering to the systems Cash Handling Policy.* Completes daily closing report and balances their individual cash drawer at the end of each day.* Performs petty cash count in and out daily and records appropriately.* Assist patients with MyChart signup and activation.* Replies to MyChart messages in a timely manner, closing messages when complete.* Safeguards patient privacy and confidentiality per MHS policies.* Preps Routes daily for upcoming appointments for frontline registration.* Reviews daily work queues and corrects identified patient registration errors.* Utilizes Epic waitlists based on provider preference.* Reviews and updates no-shows and cancellations for the day**EDUCATION AND/OR EXPERIENCE**High School diploma or equivalent preferred Previous medical reception or reception experience preferred.**CERTIFICATION/LICENSURE**N/A**OTHER SKILLS AND ABILITIES** Understands and demonstrates Critical Moments of Service techniques and standards Ensures reception and lobby areas are well maintained and clean May be required to work flexible hours and overtime during peak hours. Preforms all other duties as assigned. May be responsible for working in alternate locations Basic knowledge of keyboard skills and medical terminology preferred. Good interpersonal and written communication skills. Basic knowledge of Epic preferred.**LEVEL OF SUPERVISION**Some independent judgment is required, but alternatives are limited by standard practices or procedures**SUPERVISES**N/A**PAY RANGE:**$16.89 - $25.33Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:* Medical, Dental, Vision* Life & Disability Insurance* FSA/HSA Options* Generous, accruing paid time off* Paid Parental and caregiver leave* Career advancement and educational opportunities* Tuition and certification reimbursement* Certification Reimbursement* Well-being Programs* Employee Discounts* On-Demand Pay* Financial Education* Annual recognition/awards events* Partner appreciation days* Family entertainment/attractions discount* Community service/improvement opportunitiesClick here for more details regarding Mercyhealth Careers Benefit Information.At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.