Medical Receptionist

Stony Brook Administrative Services; Town of Smithtown (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

This position is the front desk receptionist for a busy medical practice in New York. You are the first point of contact for patients and must handle greetings, registration, insurance verification, and message routing.

Core duties include triaging calls, collecting co-pays, scheduling visits, maintaining charts, and ensuring HIPAA compliance while supporting smooth daily operations.

Qualifications

• Knowledge of Medical Terminology.
• Understanding of insurance plans and prior authorizations.
• Computer and/or EMR experience.
• Minimum 1 year in a medical office.
• Excellent communication skills.
• Ability to multi-task and stay organized.
• Attention to detail.

Responsibilities

• Perform receptionist duties: answer, screen, and route calls; take messages and deliver them.
• Greet and register patients; verify demographics and insurance in the EMR.
• Collect co-payments; notify provider/staff of arrivals; schedule appointments and procedures.
• Maintain patient charts and physician schedule; open/close office as needed.
• Ensure HIPAA and OSHA guidelines are followed.

Skills

Medical Terminology

Communication skills

Multi-tasking

Attention to detail

Tools

EMR software

Computer proficiency

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

This is an opening for the front desk of a busy practice. You are the first point of contact with the patients.

Essential Job Functions

• Perform all necessary receptionist duties including answering, screening and Routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages.
• Be polite and courteous at all times.
• Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately.
• Greet and register each patient as they arrive.
• Verify patient demographics and insurance information into the EMR.
• Collect any necessary co-payments.
• Notify the provider/staff of patients' arrival.
• Schedule patient appointments.
• Schedule any services or procedures as needed.
• Maintain/prepare patient charts and physician schedule.
• Open and close office, if needed.
• Ensure HIPAA & OSHA guidelines are followed at all times.

Salary Range: $19.51-$24.37 per hour

Category Medical Receptionist

Exempt/Non-Exempt Non-Exempt

Location Long Island Orthopedic Surgery & Sports Medicine - Orthopedics

Full-Time/Part-Time Full-Time

Position Medical Receptionist

Position Requirements

• Knowledge of Medical Terminology.
• Understanding of various insurance plans and the need for authorization/referrals.
• Computer and/or EMR experience.
• At least one year of prior work experience in a medical office.
• Excellent communication skills.
• Ability to multi-task.
• Attention to detail.

Physical Demands

Medical Receptionists must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard. It is reasonable to anticipate lifting 10 -15 pounds in any given day.

Open Date 8/13/2026

This position is currently accepting applications.