Medical Office Specialist

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Retirement benefits

Job summary

Hackensack Meridian Health is hiring a Medical Office Specialist to support our outpatient medical office with front desk operations and patient flow. You will handle check-in/check-out, collect copays, verify insurance, and enter patient data in the EMR.

The role emphasizes accurate documentation, strong communication, and compassionate patient service to ensure a smooth visit. We offer a competitive benefits package and opportunities to grow within a leading New Jersey health system, with the

Qualifications

• High School diploma or GED required.
• 1+ year experience in customer service.
• Ability to multitask in a fast-paced setting.
• Strong written and verbal communication skills.
• Willingness to travel to various locations.
• Proficient in Microsoft Office and Google Suite.

Responsibilities

• Promotes patient satisfaction with friendly and helpful interactions with patients and visitors.
• Manages patient check-in/check-out process: collects copayments, verifies insurance, and ensures referrals.
• Supports scheduling and data entry in EMR, and resolves routine registration issues.
• Receives and directs communications (phone, email, RightFax) and escalates complex matters.
• Maintains confidentiality and supports front-end operations and inventory as needed.

Skills

Customer service

Multitasking

Time management

Communication skills

Travel willingness

Microsoft Office / Google Suite

Professional demeanor under pressure

Education

High School diploma or GED

Associates Degree preferred

Tools

EMR/EHR systems

Job description

Description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

Medical Office Specialist

The Medical Office Specialist performs a variety of secretarial and administrative duties for the outpatient medical office relating to the organization and management of the department. The Medical Office Specialist is responsible for all front desk functions identified in the ambulatory setting. The role of the Medical Office Specialist is to provide optimal support to the team and to ensure patients receive the very best care, satisfaction and experience during the check-in, scheduling, registration, and check-out process while at the office, and continue to support our patients post visit for any appointment needs and concerns.

Responsibilities

• Promotes patient satisfaction by providing excellent service through friendly and helpful interactions with patients and visitors. Communicates potential patient satisfaction issues to direct leaders. Greets patients and visitors in a prompt, courteous and helpful manner.
• Manages patient check-in/check-out process. a. Obtains and verifies required demographic information (date stamp and/or copy insurance card). b. Collects copayment and any applicable balances; Verifies insurance eligibility; c. Ensures appropriate referrals are obtained (specialty offices); d. Ensures patient completes appropriate paperwork including but not limited to face sheet, ABN, and HIPAA forms; e. Accurately enters patient demographic information in EMR; f. Depending on specialty, may include downloading specific health data into EMR; g. Provides assistance to patients as needed (e.g, e-check in, ipad, kiosks, etc).
• Monitors and addresses all the steps in the electronic medical records system (EMR) to support the practice including but not limited to scheduling; cancellations; reconciling registration errors; providing referral information, etc. escalates appropriately to ensure optimized provider scheduling.
• Receives and directs all communication courteously and consistently (EMR, phone, email, RightFax, etc.) which may involve the interpretation of routine policies and procedures. Resolves routine matters that do not require the intervention of the department manager and escalates all others timely and appropriately.
• Reviews and distributes daily mail correspondence to appropriate staff in a timely manner. Prepares documents and files reports as necessary.
• Must be able to maintain patient confidentiality.
• Prioritize and follow up with peers to ensure all tasks are complete to deliver high-quality patient care.
• May go over procedure preparation and instructions with patients as needed.
• Reconciles all forms of payment for accurate daily bank deposit. Signs and dates completed daily cash/payment receipts.
• Responsible for overall front end needs; escalates issues to Practice Manager or designee e.g., low office supply inventory, peripheral equipment needs, etc.
• Travel may be required to provide coverage at other locations.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required

• High School diploma, general equivalency diploma (GED), or GED equivalent programs and/or equivalent experience.
• 1+ years experience working with the public in a customer service setting.
• Ability to manage multiple tasks in a fast-paced, visible environment while maintaining a professional and confident demeanor in stressful situations.
• Ability to navigate competing priorities and manage time efficiently.
• Must be able to travel to various locations.
• Must have reliable transportation.
• Proficient computer skills that may include but are not limited to Microsoft office and/or Google Suite platforms.
• Excellent written and verbal communication skills.

Education, Knowledge, Skills And Abilities Preferred

• Associates Degree.
• Minimum of 1 year related work experience in a physician practice, hospital setting.
• EMR/EHR experience.
• Prior clerical training, knowledge.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

Minimum rate of $21.73 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.