Medical Office Receptionist - Rover

BEHAVIORAL HEALTH PRACTICE SERVICES LLC.; Naperville (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with employer match

Paid parental leave

Paid time off

Holiday pay

Employee Assistance Program

Job summary

LifeStance Health in Naperville is seeking a Rover Practice Coordinator to backfill staffing gaps and support practices across a defined region. This role delivers high-quality front office operations and exceptional customer service for both in-person and remote patients and clinicians.

The position requires strong teamwork, reliability, and flexibility in scheduling. Starting pay is $22.00 hourly with quarterly bonus potential, and benefits include medical/dental/vision, 401k with employer

Qualifications

• 6 months minimum in a LifeStance or Lead Practice Coordinator role, or manager-approved exception based on readiness.
• Maintains a high level of job performance and attendance.
• Ability to flex schedule based on business needs.
• Ability to commute to multiple offices within a regional radius.

Responsibilities

• Operational Excellence: create a positive, supportive, and professional working environment and support clinician engagement.
• General office duties including mail handling, scanning, and communications to support patient care.
• Patient Support: deliver exceptional service, assist with telehealth access, scheduling, payments, and portal issues.
• Clinician Support: assist with administrative questions, respond to operational questions, and audit schedules for accuracy.

Skills

Multitasking & prioritization

Customer service

Communication

HIPAA privacy

Education

High School or equivalent

Associate/Bachelor’s degree preferred

Tools

Microsoft Office

EMRs

Job description

Company Overview

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!

Values

LifeStance Health Values Belonging: We cultivate a space where everyone can show up as their authentic self. Empathy: We seek out diverse perspectives and listen to learn without judgment. Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it. One Team: We realize our full potential when we work together towards our shared purpose.

Benefits

• medical, dental, vision, AD&D, short and long-term disability, and life insurance.
• Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.

Job Summary

The Rover Practice Coordinator performs all core functions of the Practice Coordinator role while providing support across a defined state/region. This role backfills planned and unplanned staffing gaps and supports practices experiencing increased volume or operational demand. The Rover Practice Coordinator delivers high-quality front office operations and exceptional customer service to both in-person and remote patients and clinicians.

Compensation

Starting at $22.00/hourly, plus quarterly bonus/incentive potential

Location

55 S Main St Ste 252, Naperville

Qualifications

Minimum of 6 months of demonstrated success in a LifeStance Practice or Lead Practice Coordinator position, or manager approved exception based on readiness. Maintains a high level of job performance and meets established attendance guidelines. Currently not on active Corrective Action or Performance Improvement Plan Ability to flex schedule based on business need.

Duties/Responsibilities

• Operational Excellence: Create and maintain a positive, supportive, and professional working environment; serve as a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection. Preparation process for all patients ensuring all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is fully prepared.
• Perform general office duties including mail handling, sorting, scanning documents, e-faxes, shared office email / Teams messages and maintaining office organization and cleanliness. Communicate clearly and professionally with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.
• Patient Support: Deliver exceptional customer service by responding promptly and appropriately to patient needs. Apply Crisis and De-escalation Processes when managing difficult or sensitive situations. Manage front desk responsibilities including greeting and checking patients in /out in a courteous manner. Provide support to patients with requests via phone, email, and / or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc. Manage queues within the phone system, ensuring calls are answered in a timely manner to ensure excellent customer service. Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed. Triage urgent patient needs and escalates to internal partners when necessary. Collect co-payments and outstanding balances for in-person and telehealth visits at the time of service. Complete insurance eligibility verification and reach out to patients to resolve any issues.
• Clinician Support: Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc. and respond to operational questions. Partner with clinicians to resolve patient questions or concerns. Audit clinician schedules for accuracy and completeness. Contribute to a pleasant, safe, organized, and motivational working environment in the Practice.

Required Skills/Abilities

Ability to commute to a variety of offices within a defined regional radius. Strong multitasking and prioritization skills Ability to work both independently and collaboratively in a team environment. Clear and effective communication skills, both written and verbal. Proficient in using Computer Software Applications (Microsoft Office & EMRs) Able to manage sensitive and confidential Information (HIPAA).

Education and Experience

High School or equivalent required, associates/bachelor’s degree preferred. Minimum of 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.

Responsibilities

• Behave Ethically: Demonstrates integrity and adheres to company values, ethical standards and privacy requirements.
• Relationship Building: Establish and maintain positive working relationships with others (internally and externally) Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Growth Mindset: Identify opportunities for process improvement. Identify causes, gather and process relevant information, generate workable solutions, and make recommendations and/or resolve the problem.
• Flexibility and Adaptability: Willing and able to be flexible in responsibilities and easily adapt to organizational needs.
• Organization & Attention to Detail: Set priorities, develop a work schedule, and monitor progress towards goals. Maintain accuracy in data entry, documentation and communication.
• Conflict Resolution: Navigate disagreement constructively by listening actively, communicating respectfully, and collaborating to reach solutions that uphold LifeStance values and support and effective working environment and patient care.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. A valid driver’s license and the ability to travel by automobile to multiple locations is required.

Compensation (Base Pay & Incentive)

Base Pay: Competitive salary based on tenure, experience, & market / geographic analysis Incentive Compensation: This role is eligible for quarterly bonus based on performance in an assigned campaign, initiatives. Paid Time Off (PTO): Time Away with Pay (TAWP)

Career Growth & Development

The Rover Practice Coordinator role is designed as a development opportunity for high-performing Practice Coordinators seeking broader operational exposure and readiness for expanded responsibility. Through regional support, cross-practice collaboration, and increased complexity, this role builds skills aligned with future growth into Lead Practice Coordinator, or other Practice Operations roles, based on performance, business needs, and available opportunities.

Equal Opportunity & Diversity

LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance. LifeStance Health complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Team at [e-mail]. Please note: This contact is intended solely for accommodation requests. Inquiries regarding applications, resumes and applicant status should not be sent to this email address as they will not be reviewed or responded to.