Medical Office Receptionist

completehealthcareerexternal; Gardendale (AL); On-site; USD 21,000 - 26,000; Full time

Job summary

completehealthcareerexternal is seeking a First Impression Receptionist to greet patients, schedule appointments, and maintain records in a busy medical clinic.

You will handle phone inquiries, coordinate with providers, and ensure patient confidentiality while supporting daily office operations.

Qualifications

• Experience working in a medical office preferred.
• Proficient in front-office tasks and patient interactions.
• Excellent communication and empathy when helping patients.

Responsibilities

• Greets patients and visitors warmly by phone and in person.
• Schedules appointments and manages calendar to optimize provider time.
• Maintains patient records and financial information with accuracy.
• Handles patient questions, directions, and confidentiality with discretion.
• Manages revenue by recording charges and processing payments.
• Maintains office inventory and equipment; orders supplies as needed.
• Assists at other locations as needed to meet business requirements.

Skills

Multi-tasking

Flexibility

Telephone Skills

Customer Service

Time Management

Organization

Attention to Detail

Scheduling

Word Processing

Professionalism

Quality Focus

Tools

EMR (Athena)

Microsoft Word

Microsoft Excel

Job description

Schedule: Monday-Thursday 8am-5pm Friday 8am-12pm

Pay Range: $15.25-19.60 per hour, dependent on experience

It is not typical for individuals to be hired at or near the top of the established pay range. Compensation decisions are based on the specific facts and circumstances of each case. The final offer may be influenced by several factors, including the candidate's skills, education, qualifications, experience, and geographic location.

SUMMARY

Serves patients by greeting and helping them; scheduling appointments; maintaining records and accounts.

ESSENTIAL JOB DUTIES

• Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone; answering or referring inquiries.
• Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
• Keep patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
• Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area.
• Ensures availability of treatment information by filing and retrieving patient records.
• Maintains patient accounts by obtaining, recording, and updating personal and financial information.
• Obtains revenue by recording and updating financial information; recording and collecting patient charges; controlling credit extended to patients; filing, collecting, and expediting third-party claims.
• Maintains business office inventory and equipment by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs.
• Helps patients in distress by responding to emergencies.
• Protects patients' rights by maintaining confidentiality of personal and financial information.
• Maintains operations by following policies and procedures; reporting needed changes.
• Contributes to team effort by accomplishing related results as needed.
• Must be flexible to travel and assist at other locations based on business needs and management direction.

MINIMUM REQUIREMENTS

• Experience working in a medical office preferred
• Skillful and knowledgeable in all aspects relating to the front office of a busy medical clinic preferred
• Must be a caring and compassionate person able to put patients at ease using excellent communication skills.
• Computer proficiency is required, and software such as EMR (Athena), Word, Excel, and other programs are strongly preferred.
• Must be able to read and write legibly.
• Must be able to follow written and verbal instructions.
• Must be flexible to travel and assist at other locations based on business needs and management direction.

SKILLS AND QUALIFICATIONS

Multi-tasking, Flexibility, Telephone Skills, Customer Service, Time Management, Organization, Attention to Detail, Scheduling, Word Processing, Professionalism, Quality Focus

WORKING ENVIRONMENT

The position requires climbing, stooping, kneeling, crouching, reaching, standing, lifting, grasping, feeling, talking, hearing, repetitive motions, and finger use. Pushing and pulling are occasionally required. Use of a computer, keyboard, and telephone along with various office machines is an essential part of the job.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by the First Impression Receptionist. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The First Impression Receptionist may be required to perform duties outside of their normal responsibilities from time to time as needed or as directed by supervision.