Medical Office Manager (Woodlands Office)

Pediatrix Medical Group; Shenandoah (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Pediatrix Medical Group is seeking an Office Manager to oversee daily operations of our medical offices, ensuring efficient patient care and strong administrative support. You will supervise front office and clinical staff, optimize workflows, manage patient access and scheduling, and ensure compliance with HIPAA, OSHA, and billing practices, while fostering a culture of service excellence.

Experience leading teams in a healthcare setting and proficiency with EHR/EMR systems are essential, along

Qualifications

• 5+ years of experience in a medical office or healthcare administrative role.
• 1–2 years of supervisory or leadership experience preferred.
• Strong leadership, organizational and communication skills.
• Proficiency with electronic health record (EHR) systems and MS Office.
• Knowledge of medical terminology, billing, and insurance procedures.
• Ability to handle sensitive information with discretion and integrity.

Responsibilities

• Lead front office and clinical support staff; supervise and coach as needed.
• Oversee patient access, scheduling, and wait time; optimize provider productivity.
• Address patient concerns with professionalism and empathy; ensure satisfaction.
• Ensure HIPAA, OSHA, SOX and other healthcare regulations compliance.
• Coordinate with billing teams to ensure accurate coding and timely insurance claims.
• Manage practice management systems; coordinate with IT for issues.

Skills

Leadership

Organization

Communication

EHR systems

MS Office

Medical terminology

Discretion

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in healthcare administration or related field

CMOM Certification Preferred

CPPM Certification Preferred

HIPAA Certification Preferred

Tools

EHR/EMR software

MS Excel

Billing software

Job description

The Office Manager is responsible for overseeing the daily operations of the medical office to ensure the delivery of efficient, high-quality patient care and administrative support. This role includes supervising clinical and administrative staff, optimizing workflow processes, managing patient access and scheduling, addressing patient experience and concerns, and ensuring compliance with healthcare regulations and billing practices.

Staff Supervision & Workflow Management

• Interview, hire and train.
• Provide training, performance feedback and coaching to staff as needed.
• Supervise front office and clinical support staff, ensuring efficient daily operations.
• Develop and maintain staff schedules to support patient volume and provider availability.
• Conduct regular team meetings to communicate updates, address concern and foster collaboration.
• Address and resolve day-to-day staffing or workflow issues in coordination with the Practice Manager.

Patient Access & Scheduling

• Oversee referral and appointment scheduling processes to optimize provider productivity and patient access.
• Ensure timely and accurate patient scheduling, check-in and check-out procedures
• Monitor patient flow and wait time, implementing improvements to enhance efficiency.

Patient Experience

• Serve as point of contact for patient concerns, resolving issues with professionalism and empathy.
• Ensure high standards of customer service and patient satisfaction.
• Monitor patient experience and implement strategies to improve service quality.

Compliance & Billing

• Ensure compliance with HIPAA, OSHA, SOX and other healthcare regulations
• Monitor insurance verification and authorization processes to prevent delays in care and mitigate denials
• Coordinate with billing teams to ensure accurate coding and timely insurance claim submission.
• Assist in resolving billing issues and patient account inquiries.

Technology & Systems

• Manage practice management systems (e.g., EHR/EMR software).
• Troubleshoot and report technical issues; coordinate with IT support as needed.

Leadership & Collaboration

• Act as a liaison between providers, staff, practice manager and other administrative leadership.
• Work closely with the Practice Manager to develop and implement strategic office improvements.
• Foster a culture of accountability, teamwork and continuous improvement.

Administrative Operations

• Manage office supplies, equipment maintenance and vendor relationships.
• Prepare reports on office performance patient volumes and other operational metrics.
• Ensure smooth patient flow, from check-in to check-out.
• Support implementation of clinical systems updates, workflow changes and quality improvement initiatives.

Education

• High school diploma or equivalent
• Associate’s or Bachelor’s degree in healthcare administration, business administration, or a related field (preferred)
• Certified Medical Office Manager (CMOM) Preferred
• Certified Physician Practice Manager (CPPM) Preferred
• HIPAA Certification Preferred

Experience Industry: Healthcare

Experience

• 5+ years of experience in a medical office or healthcare administrative role.
• 1–2 years of supervisory or leadership experience preferred.

Skills/Abilities

• Strong leadership, organizational, and communication skills.
• Proficiency in electronic health record (EHR) systems and MS Office Suite.
• Knowledge of medical terminology, billing, and insurance procedures.
• Ability to handle sensitive information with discretion and integrity.
• Excellent problem-solving and multitasking abilities.

Take great care of the patient, every day and every way.TM At Pediatrix & Obstetrix, that’s not only our motto at work each day; it’s also how we view our employees and their families. We know that our greatest asset is YOU.

We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families.

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality improvement and safety initiatives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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