Medical Office Clerk (PRN)

Planned Systems International, Inc.; Portsmouth (VA); On-site; USD 24,796 - 33,062; Part time

Benefits offered by this job

Paid leave

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Life insurance

AD&D coverage

Identity protection

401(k) match

Tuition reimbursement

Job summary

The Medical Office Clerk (PRN) role at Naval Medical Center Portsmouth, VA, supports radiology services and front desk operations within a government healthcare contract. The position is with QuarterLine (QL), a Planned Systems International (PSI) company, and requires coordinating imaging schedules and maintaining accurate records.

The ideal candidate will lead clerical staff, ensure HIPAA and DoD regulatory compliance, and manage imaging orders, patient tracking, and documentation in a

Qualifications

• High school diploma or GED.
• U.S. citizenship eligible to work in the United States.
• BLS certification from AHA or Red Cross required.

Responsibilities

• Greets patients/visitors at front desk and checks in patients.
• Answers main office phone line.
• Schedules medical appointments and determines patient eligibility.
• Obtains documentation as requested by providers.
• Performs other administrative/clerical duties in support of care.
• Creates appointment schedules in the patient system.
• Executes end-of-day processes and resolves pending appointments.

Skills

Front desk

Scheduling

HIPAA compliance

Leadership

Education

High School Diploma or GED

Job description

Medical Office Clerk (PRN)

Location: US-VA-Portsmouth

Job ID: 2026-11862

Overview

QuarterLine (QL), a Planned Systems International (PSI) company, is seeking a dedicated and compassionate Medical Office Clerk - Substitute Pool (PRN) to support a government healthcare contract at Naval Medical Center Portsmouth, Virginia, within a Department of Defense (DoD) medical treatment facility. The selected candidate will provide senior‑level administrative support for radiology services, overseeing front desk operations, coordinating imaging schedules, managing records, and ensuring efficient workflow across diagnostic areas in accordance with contract requirements and department protocols. This role includes lead responsibilities such as guiding clerical staff, ensuring compliance with HIPAA and DoD regulatory standards, and maintaining accuracy in imaging orders, patient tracking, and documentation.

The ideal candidate will demonstrate strong leadership, organizational, and communication skills while supporting radiologists, technologists, and clinical teams in a high‑volume environment. This position requires a dependable professional who can meet government credentialing, security, and onboarding requirements while contributing to mission readiness and high‑quality diagnostic care for service members and eligible patient populations.

Essential Functions and Job Responsibilities

Core Duties:

• Greets patients/visitors at a clinic front desk; checks in patients for patient encounter.
• Answers main office phone line.
• Schedules medical appointments and determines patient eligibility for services as needed.
• Obtains documentation as requested by healthcare providers.
• Performs other administrative and clerical duties in support of the medical care and operational support.
• Creates appointment schedules and templates in patient appointment computer system.
• Conducts end‑of‑day process at close of business and resolves any delinquent or pending appointments in computer system.

Minimum Requirements

• Degree/Education: High School Degree or GED.
• Legal Authorization to Work in the United States: The contract worker performing under this contract must be a U.S. Citizen.
• Certification(s): Basic Life Support (BLS) from the American Heart Association or the American Red Cross. Certification cards must display the American Heart Association or the American Red Cross. Web‑based (on‑line) classes are not acceptable by the Government.

Additional Information

• Must pass TB Test.
• Subject to a background/security investigation.
• Willingness to comply with DHA vaccination requirements.
• Pre‑employment drug screening.
• Contract workers shall maintain good personal hygiene and present a well‑groomed and professional appearance IAW the policy at the place of performance.
• The work requires long periods of sedentary activity involving intense concentration and repetitive manual tasks. Some walking, standing, bending, and lifting of multiple files is involved. The work involves periods of rapidly changing pace requiring adequate stress management skills. Contracted personnel shall perform all duties in a professional and ethical manner.

Company Benefits

PSI offers full‑time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short‑term and long‑term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre‑tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing [e-mail], or by dialing 703-575-8400.