Medical Office Assistant (MOA) CNSA Baldwin FT

274 Atrium Health Neurospine Network, LLC; Charlotte (NC); On-site; USD 29,000 - 43,000; Full time

Job summary

Advocate Health in Charlotte, NC seeks a full-time Medical Assistant to support the Neurosurgery clinic. You will handle patient check-in, vital signs, scheduling, and referral coordination while maintaining HIPAA compliance and quality standards.

The role emphasizes patient education, records management, and collaborative care with physicians and nurses. The position offers a 40-hour workweek and a competitive pay range.

Qualifications

• 2 years of related experience or combination of education/experience.
• Experience taking patient vital signs preferred.
• Knowledge of medical terminology and CPT/ICD9 coding preferred.
• High school diploma or GED.

Responsibilities

• Answers telephones, respond to questions, take messages or transfer calls as appropriate.
• Schedules appointments and referrals as needed.
• Performs patient check in, registration and insurance verification as directed.
• Handles cash/credit collections and the reconciliation process.
• Provides written patient education and discharge instructions.
• Assists patients with services ordered by the provider prior to leaving the practice.
• Maintains site quality control logs and ensures accuracy of specimen labeling.
• Monitors equipment and escalates non-functioning items to leadership.
• Measures and records vitals during visits.

Skills

Good communication skills

Familiarity with computers

Time management

Organizational skills

CPR certification

Education

High school diploma or GED

Job description

Department: 02405 GCMG CNSA: Charlotte - Surgery: Neurosurgery Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Monday-Friday 8:00AM-4:00PM Pay Range: $20.80 - $31.20

Major Responsibilities

Non-Clinical Responsibilities

• 3)Informs provider regarding delays and the status of waiting patients
• 4)Assists with medical record maintenance by preparing documents for scanning.
• 5)Assists patients with the self check in process as needed.
• 6)Other duties as assigned.
• 1)Answers telephones, respond to questions, take messages or transfer calls as appropriate.
• 2)Schedules appointments and referrals as needed.
• Performs patient check in, registration and insurance verification as directed. Handles cash/credit collections and the reconciliation process.

Clinical support in the delivery of clinical care

• 3)Provides written patient education and discharge instructions. Reinforces discharge instructions from the provider.
• 4)Assists patients in obtaining additional services ordered by the provider prior to leaving the practice as part of discharge planning and setting up referrals for additional services.
• 5)Accurately performs and maintains site quality control logs in accordance with standards for maintaining CLIA certification. Maintains test tracking log (if applicable) and communicates to the provider any delays in obtaining results. Responsible for accurate specimen collection including patient identification and labeling based on laboratory collection procedures.
• 6)Knows where emergency equipment is located and makes it available to the provider. Reports non-functioning or non-compliant equipment to the appropriate department and site leadership.
• 7)During the visit measure and records accurately: blood pressure, pulse, temperature, height, weight and records reason for the visit.
• 8)Screens patient calls. Directs urgent and emergent concerns to the provider. Responds to messages and documents follow up in the medical record.
• 9)Practices standard precautions in all patient encounters as appropriate.
• 10)Orders supplies as directed and maintains inventory par levels using standard products, and paying attention to waste. Promotes a green environment by adhering to organizational guidelines for recycling and prudent utilization of resources.
• 1)Handles patient flow, including the preparing of rooms and patients and other duties as identified by the Advocate Medical Group physician office standards protocol. Stocks exam rooms using AMG standards.
• 2)Performs various test/procedures as directed by the provider and in accordance with training, competency and site policies and procedures.

Medical Record and HIPAA standards/Risk and Safety Compliance

• 1)Maintains clean and safe work environment consistent with infection control and safety guidelines.
• 2)Maintains work area in accordance with the facility site checklist
• 3)Cleans exam rooms between patients including equipment used during the visit and the patient waiting room area as needed.
• 4)Complies with established OSHA safety standards and other required regulatory standards.
• 5)Participates in annual safety training and demonstrates Culture of Safety behaviors/techniques.
• 6)Reports all non-compliance and incident occurrences and completes appropriate reporting method.
• 7)Supports quality initiatives as required.
• 8)Maintains confidentiality in all aspects of patient care and communication in person and via the telephone.
• 9)Disposes and shreds papers containing patient identifiable information according to policy.
• 10)Adheres to form standardization protocol

Practice Participation and Patient Satisfaction and Service

• Provides efficient, high quality service to patients who arrive or who telephone or visit in person to request information.
• 1)Consistently demonstrates sincere understanding and empathy in interactions with patients.
• 2)Consistently adheres to Advocate Medical Group (AMG) service standards and Advocate's MVP.
• 3)In collaboration with team, meets or exceeds established patient satisfaction targets.
• 4)Treats patients, families and associates with respect and incorporates cultural differences into interactions/care.
• 5)Participates in activities to evaluate and improve processes that will contribute to patient, associate and provider satisfaction.
• 6)Responsible for conveying a professional image in compliance with AMG clothing and grooming standards, and wears AMG provided identification badge at all times.
• 7)Completes all required customer service training and complies with scripting initiatives.
• 8)Functions as a clinical support for the practice. Attentive and responsive to the needs and concerns of patients, staff and providers and works closely to resolve issues with involved parties.

Professional Developmental Responsibilities

• 1)Maintains awareness of current standards of care.
• 2)Attends and participates in meetings and in-services.
• 3)Maintains skills competency including current CPR certification.
• 4)Completes annual competency reviews

Education/Experience Required

2 years of related experience or combination of education/experience. Experience taking patient vital signs preferred. Knowledge of medical terminology and CPT/ICD9 coding preferred. High school diploma or GED.

Knowledge, Skills & Abilities Required

Good communication skills. Familiarity with computers. Good time management and organizational skills. Current CPR certification.

Physical Requirements and Working Conditions

Ability to work varying shifts to meets needs of center. Ability to work under stressful conditions and in difficult situations. Able to respond quickly to patient needs and work at a fast pace. Work environment includes probability of exposure to adverse, hazardous or unpleasant conditions while caring for the sick. Ability to assist in evacuation of patients in the event of a fire or other disaster. Routinely works with potentially infectious specimens and patients. If position has direct patient care or direct patient contact the following lifting requirement supersedes any previous lifting requirement effective 06/01/2015. Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities.

Reshaping Access

What is access? It's offering more sites of care than any other health system in the Midwest. But there's a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it

Inspiring Professionals

With our dynamically inclusive workforce and strong connections to the places where we live and work, we'll touch more lives and contribute to stronger and more vibrant communities.

Transforming Care

We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care