Medical Office Assistant

Integrated Medical Services (IMS); Mesa (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Company paid medical insurance

Life insurance

401(K) retirement plan

HSA (where available)

Job summary

Hensel Phelps is seeking an Office Engineer to support field execution with project administration focus. The OE assists in safety, quality control, subcontract, RFIs, and change orders, while coordinating with the project engineer on policy implementation.

The role emphasizes materials management, submittal reviews, and coordination with BIM/VDC teams to review drawings and RFIs. A 4-year degree and valid license are required, with opportunity for bonuses and strong benefits.

Qualifications

• A 4-year degree in Civil, Structural, Architecture, Construction Management or related field.
• 1 year of experience and/or a combination of education and experience.
• Valid Driver's License.
• Computer software - Microsoft Office Suite (Excel templates), ProjectSight, Primavera and AutoDesk Suite.

Responsibilities

• Support the field through materials management to maintain the project schedule and sequencing.
• Supervise trade partner employees involved in submittal and shop drawing process.
• Review and approve submittals, shop drawings and product data.
• Create and process RFIs in a solutions-oriented manner.
• Process subcontract bonds, insurance, pay applications, correspondence, change estimates and potential change orders.
• Assist with data gathering for the monthly owner pay application and margin analysis.
• Participate in jobsite safety meetings and weekly safety audits.
• Facilitate the quality control plan and inspections.
• Support BIM and VDC coordination meetings and review shop drawings from the coordinated model.

Skills

Leadership potential

Accountability/Ownership

Relocation willingness

Career interest in HP/construction

Education

4-year degree in Civil/Structural/Architecture/Construction Management

Tools

Excel-based templates

ProjectSight

Primavera

AutoDesk Suite

Job description

The Office Engineer (OE) position supports the execution of work in the field with a focus on project administration activities. The OE participates in many of the field activities especially as related to safety and quality control. The office engineer works with the project engineer and responsibilities include the exercise judgment and discretion in making recommendations, implementing policies and procedures, and handling a wide variety of matters in the office such as trade partner/supplier management to administer contract changes (e.g., RFIs and change orders), management of financial accounts, scheduling of deliveries, reporting on production trends, other administrative aspects of the project as outlined in the Book of 14 and much more.

Key Responsibilities:

• Support the field through materials management to maintain the project schedule and sequencing
• Supervise trade partner employees involved in the submittal and shop drawing process
• Perform detailed reviews and provide approvals of submittals, shop drawings and product data
• Create and process RFIs in a solutions-orientated manner
• Process subcontract bonds, insurance, pay applications, correspondence, change estimates and potential change orders
• Assist with data gathering for the monthly owner pay application and margin analysis
• Participate in jobsite safety meetings, weekly safety audits, etc
• Facilitate the quality control plan and participate in preparatory meetings, initial inspections, follow-up inspections, etc
• Support BIM and VDC coordination meetings in the creation of RFIs, as needed, and review shop drawings from the coordinated model.

Qualifications:

• A 4-year degree in Civil, Structural, Architecture, Construction Management or related field
• 1 year of experience and/or a combination of education and experience
• Valid Driver's License
• Computer software - Microsoft Office Suite, specifically Excel-based templates, ProjectSight, Primavera and AutoDesk Suite

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees (this is all salaried employees) are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees (project engineers and above) also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps' policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

• Interest in HP/construction career
• Leadership potential
• Education
• Accountability/Ownership
• Willingness to relocate/commute

Equal Opportunity Employer Statement:

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.