Medical Front Office Coordinator- Westchase

WS Audiology USA; Houston (TX); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Monthly bonuses

Comprehensive benefits

401k with match

Paid holidays & PTO

Job summary

HearUSA in Houston is seeking a Client Experience Specialist to ensure clients' needs are met promptly, keep appointment schedules organized, and uphold Simply Excellent Hearing Care.

You will support walk-in and scheduled appointments, process stock and orders, maintain accurate records and deposits, and help create a clean, welcoming clinic while staying informed about HearUSA products and promotions. This role offers growth through ongoing training and a dedicated team.

Qualifications

• High School Diploma or equivalent.
• Experience in customer service and office administration.
• Excellent oral and written communication skills, ability to establish and maintain a professional rapport with clients and co-workers.
• Proficiency with computers including scheduling software and MS Office.
• Strong multi-tasking, organization, and time-management skills.

Responsibilities

• Maintain client charts and ensure information is up to date.
• Prioritize welcome and confirmation calls and provide friendly, enthusiastic customer service.
• Manage clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients.
• Enter stock and custom orders; perform weekly inventory audits for accuracy.
• Maintain cash and bank deposit records and perform end-of-day processes and settlements.
• Maintain a clean, inviting, and friendly environment.
• Maintain basic knowledge of hearing aid technology and perform basic cleaning/repair functions.
• Assist with basic hearing aid troubleshooting via telephone or in-person.
• Maintain knowledge of HearUSA's products, promotions and pricing. Support HearAssist and remote care as needed.

Skills

Customer service

Excellent communication

Time management

Multi-tasking

Professional rapport

Education

High School Diploma or equivalent

Tools

MS Office

Job description

WSA is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.

What it’s all about:

As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well‑organized appointment schedule, and prioritize Simply Excellent Hearing Care.

What’s in it for you?

• Top priority of culture and community including ongoing training
• Attractive compensation package with monthly bonus opportunities
• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs

• Mentorship and professional development opportunities including a CES Advisory Board
• Field support for your hearing center

What you will do:

• Maintainclient charts and ensure information is up to date

• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
  
• Manages clinic schedule to ensure efficient and expedient patient care for walk‑in/curbside appointments, scheduled appointments, and potential clients
• Enter stock and custom orders, perform weekly inventory audit to ensure accuracy.
• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements

• Maintains a clean, inviting, and friendly environment

• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions
• Assist with basic hearing aid trouble shooting via telephone or in‑person and clean and checks
• Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care

What we are looking for:

• High School Diploma or equivalent

• Experience in customer service and office administration

• Excellent oral and written communication skills, ability to establish and maintain a professional rapport withclientsand co‑workers

• Proficiency with computers including scheduling software and MS Office

• Strong multi‑tasking, organization, and time‑management skills

A Place to Grow your Career:

Growth means investing in employee development, from day‑to‑day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers
• Continuing education, LinkedIn Learning and tuition reimbursement
• Career advancement pathways for Center Support and Client Care

Pays :$19hr

The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.