Medical Equipment Planner I

Smith Seckman Reid, Inc; Tampa (FL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

100% Employee-Owned

Retirement Savings

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc. (SSR) in Tampa, FL, seeks a Medical Equipment Planner I to plan and manage the medical equipment scope for healthcare projects.

You will coordinate with architects, vendors, and clinical users, maintain equipment lists, and support procurement and installation activities. Ideal candidates have a bachelor’s degree or related healthcare experience and 1–2 years in medical equipment planning, with basic familiarity with architectural drawings.

Qualifications

• Bachelor's degree or related experience in healthcare environment or clinical setting.
• 1–2 years of medical equipment planning experience or related experience preferred.
• Experience planning small projects in acute care settings and basic reading of architectural drawings.

Responsibilities

• Plan the medical equipment scope for healthcare projects and coordinate with stakeholders.
• Attend planning sessions and meetings across project phases; support equipment management.
• Assist with equipment budgets, quotes, and PO processes; maintain accurate equipment lists.

Skills

Attention to detail

Communication

Organization

Education

Bachelor's degree in Healthcare/Clinical

Tools

Microsoft Office

Job description

At SSR, we're more than a leading engineering design, consulting, and planning firm—we're a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people‑first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired.

What You'll Do

As a Medical Equipment Planner I, you'll help plan and manage the medical equipment scope for healthcare projects—coordinating with architects, vendors, and clinical users, maintaining accurate equipment lists, and supporting procurement and installation activities.

• Serve as a professional client interface—plan the medical equipment scope for healthcare projects and keep stakeholders informed.
• Attend onsite/remote planning sessions and user group meetings across all phases (SD, DD, CD, CA, Procurement & Equipment Management).
• Assist with the Medical Equipment Responsibilities Matrix; coordinate with design teams and attend OAC meetings as requested.
• Support vendor presentations/site visits and assist with RFP analyses per client request.
• Conduct room‑by‑room content reviews using ESP (proprietary software); request and implement client equipment standards.
• Obtain and compare quotes; update budgets; generate equipment lists within established standards and guidelines.
• Review drawings and coordinate equipment requirements; ensure dimensional accuracy and note changes clearly.
• Track the equipment budget; review/enter purchase orders; resolve purchase‑order issues; secure customer sign‑off for selections.
• Coordinate delivery, storage, and installation of medical equipment when contracted; assist with inventories and move management.
• Research emerging technologies/products; prepare close‑out packages and final reports at project completion.
• Set daily priorities to meet deadlines; maintain organized documentation and follow established planning processes.

Who We're Looking For

Minimum Requirements:

• Bachelor's degree and / or related experience in the Healthcare environment and / or Clinical arena.
• 1–2 years of medical equipment planning experience or related experience preferred.
• Experience planning small projects in the acute care setting.
• Basic understanding of building design and construction schedules.

Preferred Qualifications:

• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• General understanding of hospital/clinic procedures and department functions; ability to read architectural drawings.
• Budget awareness—create and maintain budgets; detail‑oriented with clear written and verbal communication.
• Customer‑focused collaborator with strong organization, judgment, and active listening; able to manage multiple tasks.

What We Offer

• 100% Employee‑Owned—Ownership from day one with immediate ESOP vesting.
• Retirement Savings—401(k) with immediate vesting and a generous company match.
• Health & Wellness—Medical, dental, and vision coverage, plus company‑funded HSA contributions for HDHP plans.
• Company‑Paid Protection—Life insurance, AD&D, and short and long‑term disability at no cost to you.
• Work‑Life Balance—Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth—Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affinity Team Employer. EEO Disabled/Veterans.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Recruiters or staffing agencies: SSR is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an SSR employee without 1) a current, fully executed agreement on file and 2) being assigned to the open position via HR.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review Know Your Rights notice from the Department of Labor.