Medical Education Coordinator

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

A pediatric healthcare provider in Chicago is seeking a Medical Education Coordinator to provide administrative support for residency programs. You will work closely with divisional leadership, coordinating educational programs and managing onboarding for trainees. The ideal candidate holds a Bachelor's degree and has strong leadership, organizational, and communication skills, with knowledge of medical terminology preferred.

Benefits

Medical, dental and vision insurance

Paid Time Off (PTO)

401(k) with a 5% employer match

Tuition assistance

Employee Assistance Program

Qualifications

• Bachelor's Degree Required; minimum two years of related administrative experience required.
• Excellent leadership, organizational and analytical skills, ability to work with teams.
• Knowledge of medical terminology and medical education programs preferred.

Responsibilities

• Coordinate educational programs within the division.
• Support onboarding and training processes for residents.
• Maintain training records for current and previous fellows.

Skills

Leadership skills

Organizational skills

Analytical skills

Communication skills

Planning skills

Knowledge of medical terminology

Experience in an Academic Medical Center

Education

Bachelor's Degree

Tools

Microsoft applications

Job description

Overview

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Lurie Children’s is ranked in all 10 specialties by the U.S. News & World Report.

Location: American Dental Associates

Job Description

This position provides administrative support as it relates to the onboarding, maintaining and exiting of all trainees/students in the respective educational program affiliated with the assigned division and ensures compliance with all training requirements. The Medical Education Coordinator works closely with Divisional Leadership to provide comprehensive support to academic trainings that are focused on Pediatrics Residents.

Responsibilities

• Collaborates with Division Leadership to coordinate the educational programs within their respective Division.
• Responsible for aggregating application materials from appropriate source, contact for residency applicants and trainees.
• Organize Divisional interview schedule with candidates and appropriate faculty, collection of evaluation materials and arrangement of appropriate candidate ranking for open positions.
• Point of contact for matched candidate and communication of onboarding paperwork for McGaw Medical Center and Lurie Children’s Hospital
• Responsible for New Resident Divisional orientation and coordinating Department, McGaw Medical Center Orientation.
• Coordinates Maintenance of Stipend B form for returning resident(s), Resident(s) annual education activities in the New Innovations environment.
• Ensures annual visa paperwork is submitted (when applicable), administrative support for Resident(s) needs, maintain all training records for current and previous fellows.
• Processes graduating fellow sign-out sheet which includes completion of all outstanding clinical encounters, collection of Lurie disseminated property (lab coats, pagers etc).
• Primary recipient of requests for internal and external resident rotations which includes creating and maintaining a schedule of Division specific activities within the resident rotation block.
• Coordinates with Lurie Children’s Medical Education Department as well as resident’s home institution to assure appropriate institutional agreements are in place, capturing appropriate onboarding documentation (including licensure, insurance, employee health records, block schedules etc), schedule creation for rotation with Division, requesting appropriate systems access.
• Primary contact for changes to the resident rotation schedule and any Division specific requirements.
• Collaboration with the McGaw Medical Center including the data entry and maintenance of the New Innovations (fellowship training documentation software) platform.
• Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership
• Collaboration with the Lurie Children’s Medical Education Department to assure appropriate reporting metrics for the assigned area.
• Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME).
• Organizes and attends the Division’s clinical competency committee, program evaluation committee and annual program review.
• Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.
• Manage the Divisional Trainee On-Line On Call Schedule, if applicable.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree Required; minimum two years of related administrative experience required. A combination of education and experience will be considered in lieu of either area.
• Excellent leadership, organizational and analytical skills, ability to work with teams, strong written/verbal communication.
• Strong planning and coordination skills.
• Ability to work independently and exercise good and professional judgment.
• Knowledge of medical terminology and medical education programs, preferred.
• Experience in an Academic Medical Center, preferred
• Extensive knowledge and experience working with Microsoft applications.

Education

Bachelor\'s Degree (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits:
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

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