Medical Coordinator (Full Time)

Schweiger; Anaheim (CA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Schweiger in Anaheim, CA is seeking a Full-Time Medical Coordinator (Medical Assistant/Patient Coordinator) to support clinical and administrative duties. The role emphasizes assisting providers, managing patient flow, and maintaining exam rooms with high-quality service.

Ideal candidates have dermatology or medical office experience, EMR proficiency, and strong communication skills. This position is office-based, with a team-focused environment in Anaheim and Brea offices.

Qualifications

• 6 months to 1 year of dermatology or medical office experience.
• Proficiency in EMR systems and patient scheduling tools.
• Strong communication and organizational skills.
• Familiarity with HIPAA and OSHA compliance.

Responsibilities

• Foster a welcoming patient environment and support providers.
• Assist with medical, cosmetic, and laser procedures as needed.
• Prepare and maintain exam rooms and equipment.
• Manage patient scheduling, billing, and insurance documentation.
• Handle cash and daily financial tasks.
• Maintain accurate patient records and HIPAA compliance.

Skills

Dermatology experience

EMR proficiency

Microsoft Word/Excel/Outlook

Strong communication

Education

High School Diploma or GED

Medical Assistant Certification encouraged

Job description

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually.Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members.Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification. To learn more, click here.Schweiger's Ultimate Employee Experience:Positive work environment with the tools you need to do your job and growFull time employees (30+ hours per week) are eligible for:Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date401K after 30 days of employmentCompany Sponsored Short Term Disability (Only applicable for non-California employee)Pre-tax savings available for public transit commutersYour birthday is an additional personal holidayPart-time employees (less than 30 hours) are eligible for:Dental and Vision on 1st of the month after date of hire401K after 30 days of employmentEmployee discounts on Schweiger skin care products & cosmetic servicesJob Summary: Full-Time Medical Coordinator at our Anaheim and Brea Office. The Medical Coordinator role supports clinical and administrative duties, with a focus on both Medical Assistant and Patient Coordinator functions. This role is responsible for performing the highest quality of clinical and front office responsibilities to support patients and providers. Previous healthcare experience is required. Dermatology experience is required.Schedule: Full time, 30+ hours. Availability Monday through Friday. Open Flexibility to help cover in a team environment is needed.Medical Coordinator (Medical Assistant/ Patient Coordinator)Patient and Provider Support: Foster a welcoming and professional environment to enhance patient care and support the provider. Maintain a consistent and professional office presence.Clinical Assistance: Assist providers with medical, cosmetic, and laser procedures. Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.Operational Duties: Prepare and maintain exam rooms before and after procedures. Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products. Alert the team and General Manager of any low supplies as needed.Inventory Management: Oversee the stocking of medical supplies and equipment. Ensure that all supplies are adequately stocked and maintain inventory records as requested.Documentation and Patient Management: Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms. Manage follow-up appointments and track inventory used during each visit.Patient Interaction: Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information. Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.Financial Responsibilities: Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift. Handle petty cash and deposit all collected payments securely.Phone and Communication Management: Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention. Maintain an organized and neat work area, ensuring patient privacy is preserved.Administrative Duties: Ensure that patient records are created and maintained accurately. Check emails and scan inboxes regularly to address time-sensitive issues. Perform other duties as assigned by supervisors.Qualifications6 months to 1 year of experience in a dermatology or medical environment required.Proficiency in EMR systems and patient scheduling tools preferred.High School Diploma or GED required; advanced education is encouraged.Certification as a Medical Assistant is highly encouraged.Must be proficient in Microsoft Word, Excel, and Outlook.Strong communication, interpersonal, and organizational skills.Professional, reliable, and dedicated to maintaining high-quality service standards.Must be familiar with HIPAA and OSHA compliance.Work Environment: This role is primarily office-based, utilizing standard office equipment such as computers, phones, photocopiers, and fax machines.Hourly Pay Range: $21 - $26Schweiger, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law.Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.