Medical Business Office Assistant

Kaweah Health; Visalia (CA); On-site; USD 30,000 - 46,000; Full time

Job summary

Kaweah Health in Visalia, CA is looking for a Medical Business Office Assistant to support daily office operations. The role involves greeting patients, scheduling appointments, registering and handling billing tasks, and updating medical records in the system.

The ideal candidate will have two years of clerical experience, preferably in a medical setting, and the ability to operate standard office equipment while maintaining confidentiality and accuracy in patient information.

Qualifications

• Two years of clerical experience, preferably in a medical setting.
• Proficient in front desk tasks, scheduling and basic billing processes.
• Ability to operate standard office equipment and maintain organized files.

Responsibilities

• Performs standard clerical duties: sort mail, answer phones, return calls, maintain files, copy and mail correspondence.
• Greet patients and visitors; check-in patients and verify/update medical records.
• Assist with scheduling, billing-related tasks, and obtaining documents for records and referrals.
• Assist with basic lab coordination, reports, and coordination with the Sleep Center department.

Skills

Clerical experience

Customer service

Tools

Office equipment

Job description

Medical Business Office Assistant### Medical Business Office AssistantApply: Visalia, California: Full time: Posted Yesterday: End Date: November 10, 2026 (2 days left to apply): R26\\_0000002594Kaweah Health is a publicly owned, community healthcare organization that provides comprehensive health services to the greater Visalia area in central California. With more than 5,000 employees, Kaweah Health provides state-of-the-art medicine and high-quality preventive services in our acute care hospital, specialized health centers and clinics. Our eight-campus healthcare district has 613 beds and offers comprehensive health services across a broad continuum of care.It takes a special person to work for Kaweah Health. We serve a region where the needs are great, which makes the rewards even greater. Every day, we care for people facing unique challenges and in need of healing. Throughout it all, our focus is to make a difference, and we do — in the health of our patients, our loved ones, and our community.**Benefits Eligible**Full-Time Benefit Eligible**Work Shift**Day - 8 Hour or less Shift (United States of America)**Department**7874 Sleep CenterThe Medical Business Office Assistant performs administrative tasks (greeting/scheduling patients, registration/billing, medical records) that support smooth office operations and the business end of the medical office.QUALIFICATIONS Experience Required: Two years of clerical experience, preferably in a medical setting.JOB RESPONSIBILITIES Essential Performs standard clerical duties, including sorting of mail, answering telephones, returning calls, maintaining files, copying and mailing correspondence. Able to operate all office equipment. May also be responsible for taking meeting minutes and scheduling appointments for the department. May order supplies and handle related paperwork. Schedules appointments following department procedures. Answers telephone, screens and refers calls, takes messages. Responds to routine requests for information. Greets patients and visitors in a prompt, courteous and helpful manner. Checks-in patients, verifies and updates necessary information in the medical record or computer system. Ensures proper client intake at front desk. May be required to research information needed to complete billing process. May be assigned to key charge information into computer systems for billing purposes. May determine client payment status, i.e., Medi-Cal, Insurance, Cash, etc. When necessary makes referral to benefit counselor. May collect co-pays, deductibles, etc. Provides receipts as required. May be responsible to prepare bank deposits. May be assigned to complete charge postings. May obtain, maintain and file medical record, coordinate lab work, physicians reports, x-rays, etc. Distributes medical reports as assigned. Enters appropriate information into medical record, adhering to medical record guidelines. Ensures that all documents have been reviewed and filed in medical record according to procedure, or sent to medical records. May be responsible for gathering data, completing reports or forms for the department. May be responsible for ordering labs. May be responsible for entering MD orders in department computer system. Complies with confidentiality policies.Addendum (essential for specific dept) BACK OFFICE DUTIES: May be assigned to provide a few back office duties such as: escorting patient to exam room, making sure all paperwork is complete.Additional Demonstrates the knowledge and skills necessary to provide care and services appropriate to the population served on the assigned unit or work area. Performs other duties as assigned.**Pay Range**$22.04 -$33.06If you want to use your talents alongside people who face each day with courage and purpose, in an environment that empowers you to do your absolute best, this is where you belong.