Medical Billing Specialist (IN PERSON)

The Family Place; Norwich (VT); On-site; USD 42,000 - 62,000; Full time

Job summary

The Family Place seeks an organized Accounts Receivable and Billing Specialist to maintain financial records and optimize billing processes. The role supports compliance with accounting standards and aims to improve receivables performance.

Responsibilities include AR maintenance, monthly Medicaid and private insurance billing, and preparing billing reports. Strong attention to detail and proficiency in QuickBooks Online and Gainwell are essential.

Qualifications

• Associates Degree in Accounting or 3+ years accounting experience.
• 2+ years experience billing Medicaid and private health insurance.
• 1+ years’ experience using Vermont’s Gainwell Billing System (preferred).
• Certificate in Medical Billing and Coding (preferred).

Responsibilities

• Accounts Receivable: maintain AR system and allocate revenue to accounts.
• Billing: prepare and submit monthly billing to private insurance and Medicaid platforms.
• Prepare monthly billing reports for service providers and track CIS billing.
• Assist with year-end close, audits, and financial reporting.
• Represent the agency in meetings and participate in fundraising and community activities.
• Participate in agency trainings on equity and related topics.

Skills

Attention to detail

Time management

Organizational skills

Analytical skills

Microsoft Office proficiency

Education

Associates Degree in Accounting

3+ years accounting experience

2+ years Medicaid billing experience

1+ years Gainwell Billing System experience

Medical Billing and Coding certificate (preferred)

Tools

QuickBooks Online

Gainwell Billing System

Microsoft Excel

Job description

Job Description

Job Overview:
The Family Place is seeking a highly organized and detail-oriented Accounts Receivable and Billing Specialist to join our finance team. The ideal candidate will be responsible for maintaining accurate financial records and ensuring compliance with accounting standards while maximizing the organization's billing and receivables.

The Family Place strives to be a supportive environment and to continue to learn about and practice skills related to diversity, equity, and inclusion. We are committed to providing a safe space for our staff, board, clients, families, and community members and encourage a culture which holds us accountable without judgement. We are actively mindful of our practices and materials to ensure they are inclusive and welcome feedback to continue this important work. It is our goal that all families have access to individualized resources and communication needed to provide services in the best ways possible

To learn more, visit the-family-place.org.

Responsibilities:

Accounts Receivable 35%

• Maintain the revenue/accounts receivable cash receipts system.
• Accurately allocate revenue to designated accounts and sources of funding in QuickBooks Online.
• Prepare and make bank deposits.
• Monitor and review aging accounts receivable and work with Finance Director and Executive Director to decrease days in AR.
• Confirm vendor payments are received and processed accurately.

Billing 35%

• Prepare and submit billing to private insurance and Medicaid customer platforms monthly for professional services.
• Research billing issues in a diligent and timely manner.
• Review and maintain updated log of billing codes and descriptions.
• Work with Program Directors to research and determine billing code requirements.
• Prepare, invoice and track client co-pays and deductibles on a timely and accurate basis.
• Prepare monthly billing reports for service providers.
• Prepare and submit billing for CACFP nutrition program and other programs as needed.
• Submit monthly CIS billing to Gainwell, track payments and follow up on non-payments.
• Prepare monthly CIS Subcontractor payment report for ED review and approval.
• Work closely with CIS Program Director to evaluate and improve CIS Bundle billing workflow.

Reports 20%

• Ensure all AR and Billing entries are completed by 4th day of the following month.
• Assist Finance Director with preparation of financial reports using required format
• Assist in the preparation and maintenance of all records for year closing and adjustments
• Assist with preparation for audits

Staff and Team Responsibilities (5%)

• Attend Group Supervision, All-Staff meetings, and other meetings as requested.
• Represent agency in the community and identify community needs as they interface with the agency.
• Participate in fundraising and public awareness activities as workload permits.

Professional Development (5%)

• Attend agency trainings on equity and other topics related to TFP services and programs.
• Participate in training related to roles and responsibilities

Education and Experience

• Associates Degree in Accounting or 3+ years professional accounting experience (required)
• 2+ years experience billing Medicaid and private health insurance (required)
• 1+ years’ experience using Vermont’s Gainwell Billing System (preferred)
• Certificate in Medical Billing and Coding (preferred)

Skills and Knowledge

• Ability to prioritize workload and manage deadlines
• High degree of accuracy and accountability
• Strong organizational and analytical skills
• Proficient with Microsoft Office suite
• Proficient with QuickBooks Online