Medical Billing/Business Office Rep

Surgery Partners; Wauwatosa (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Surgery Partners seeks a Medical Billing/Business Office Representative to support a small physician's office. You will coordinate third‑party billing, process payments, and manage insurance verification to ensure accurate cash flow and timely collections.

The ideal candidate has 3+ years in healthcare administration with accounts receivable experience and a detail‑oriented, fast‑paced work style. Excellent communication with patients, insurers, and providers is essential; hours are Monday

Qualifications

• High school diploma or equivalent required.
• At least three years of administrative and clerical experience in a healthcare office setting (medical billing) required, providing excellent customer service.
• Two or more years of Accounts Receivable experience required, with orthopedic and pain management billing experience highly desirable.
• Well‑developed skills in medical insurance coordination, eligibility verification, and benefits administration

Responsibilities

• Performs duties related to the insurance billing function of the business office
• Completes accurate and timely insurance verification.
• Processes patient, insurance, and other payments as directed
• Prepares weekly and monthly reports on third-party billings
• Prepares weekly and monthly reports account pending diagnoses and late charges.
• Performs insurance follow-up procedures.
• Performs other specified clerical or administrative duties as assigned
• Completes the business office work activities assigned daily in a timely fashion
• May maintain office equipment, including cleaning, maintenance, and repairs as needed
• Answers phones, sorts and distributes mail, and prepares documents
• Maintains office files; implements an efficient system for other staff
• Ensures services scheduled by outside providers have approved authorization as required by payer and procedure prior to service
• Communicates with patients, insurers, and other appropriate parties pertaining toinsurance verification and authorization
• Escalates financial clearance risks as appropriate in compliance with the Financial Clearance Program
• Refers underinsured/uninsured patients and/or point‑of‑service pre‑payment required services to the Pre‑Service Patient Financial Responsibility and/or Financial Assistance team(s) to determine if the patient is eligible for assistance and obtain payment prior to services being received, when applicable, to help manage the organization’s bad debt
• Creates a positive patient experience by being polite, compassionate, and professional
• Provides cross‑coverage and training, when needed, for other team members
• Maintains productivity and quality performance expectations
• Regular attendance is required to carry out the essential functions of the position
• Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge, and abilities to perform, within scope, role‑specific functions
• Performs other duties, tasks, and responsibilities as assigned

Skills

Medical billing

Accounts Receivable

Customer service

English communication

Education

High school diploma

Associates degree preferred

Job description

Surgery Partners is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADA”), and applicable state and local laws. It is the Company’s policy not to discriminate against any qualified people or applicant with regard to any terms or conditions of employment on the basis of such individual’s disability. Consistent with this policy of non-discrimination, the Company will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made the Company aware of his/her disability, unless doing so would cause an undue hardship to the Company. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company’s online employment application, please contact [e-mail].

JOB TITLE:

Medical Billing/Business Office Rep

JOB SUMMARY/RESPONSIBILITIES:

The Business Office Representative supports the financial and operational functions of a small physician's office by coordinating third-party billing and processing payments for the business office.

This role focuses on improving efficiency, ensuring accurate billing and collections, and supporting day-to-day business office operations. The ideal candidate is analytical, detail-oriented, and comfortable working in a hands‑on, fast‑paced practice environment.

Primary Responsibilities:

• Performs duties related to the insurance billing function of the business office
• Completes accurate and timely insurance verification.
• Processes patient, insurance, and other payments as directed
• Prepares weekly and monthly reports on third-party billings
• Prepares weekly and monthly reports account pending diagnoses and late charges.
• Performs insurance follow-up procedures.
• Performs other specified clerical or administrative duties as assigned
• Completes the business office work activities assigned daily in a timely fashion
• May maintain office equipment, including cleaning, maintenance, and repairs as needed
• Answers phones, sorts and distributes mail, and prepares documents
• Maintains office files; implements an efficient system for other staff
• Ensures services scheduled by outside providers have approved authorization as required by payer and procedure prior to service
• Communicates with patients, insurers, and other appropriate parties pertaining toinsurance verification and authorization
• Escalates financial clearance risks as appropriate in compliance with the Financial Clearance Program
• Refers underinsured/uninsured patients and/or point‑of‑service pre‑payment required services to the Pre‑Service Patient Financial Responsibility and/or Financial Assistance team(s) to determine if the patient is eligible for assistance and obtain payment prior to services being received, when applicable, to help manage the organization’s bad debt
• Creates a positive patient experience by being polite, compassionate, and professional
• Provides cross‑coverage and training, when needed, for other team members
• Maintains productivity and quality performance expectations
• Regular attendance is required to carry out the essential functions of the position
• Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge, and abilities to perform, within scope, role‑specific functions
• Performs other duties, tasks, and responsibilities as assigned

EDUCATION/QUALIFICATION REQUIREMENTS:

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred
• At least three years of administrative and clerical experience in a healthcare office setting (medical billing) required, providing excellent customer service. Understanding of physician office workflows and revenue cycle processes
• Two or more years of Accounts Receivable experience required, with orthopedic and pain management billing experience highly desirable
• Well‑developed skills in medical insurance coordination, eligibility verification, and benefits administration

PHYSICAL/MENTAL DEMANDS:

• Able to read, write and communicate in English
• Have cognitive skills for math, decision making and excellent communication skills
• Potential for contact with chemicals, blood borne pathogens, and exposure to infectious disease.
• Office‑based position in a multi‑specialty physician
• Frequent interaction with patients, staff, and providers
• Primarily sedentary work with computer‑based tasks

ENVIRONMENTAL/WORKING CONDITIONS

The work environmental characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Hours- FT, Monday through Friday.

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi‑cultural organization.

Surgery Partners conducts pre‑employment screenings including but not limited to criminal background checks and drug testing.