Medical Assistant | Surgical Practices

Huggins Hospital; Wolfeboro (NH); On-site; USD 36,000 - 42,000; Full time

Job summary

Huggins Hospital in Wolfeboro, NH is seeking a clinical support professional to assist physicians, advance practice professionals, and the care team. You will utilize the EMR to document patient histories and maintain accurate records while supporting patient flow and exam readiness.

The role requires BLS certification and a commitment to confidential, respectful patient interactions in a fast-paced outpatient setting.

Qualifications

• Experience using Electronic Medical Records to document patient information and support workflows.
• Ability to document patient medical history, vital signs, and visit notes accurately.
• Strong understanding of confidentiality, patient interaction, and regulatory compliance.

Responsibilities

• Assist physicians and PAs with direct patient care and prepare exam rooms.
• Perform pre-visit planning, chart prep, and gather records from other providers to ensure efficient visits.
• Greet patients, escort to exam rooms, and explain the rooming process.
• Prepare specimens and assist with basic tests under supervision.
• Maintain inventory of supplies and support infection control and safety procedures.

Skills

EMR proficiency

Patient care support

HIPAA knowledge

Education

BLS certification

Job description

Description

Under the general supervision of the Practice Manager, is responsible for assisting the Physicians, Advance Practice Professionals, and practice team with direct and support related patient care, while treating patients in a respectful, confidential, and friendly manner.

Position Function And Duties

EMR Utilization Functions:

• Utilizes the current Electronic Medical Record to complete the documented Best Practice Workflows accurately


• Documents and updates the patient\'s medical history within the EMR guidelines, including: vital signs, past medical history, social history, surgical history, family medical history


• Completes the daily work list (order tracking, tasking, document import) providing timely care and response to the patients


• Compliance in all regulatory item collection

Clinical Support Functions

• Completes Chart Prep as required


• Performs pre-visit planning/chart preloading in accordance with established guidelines, including but not limited to, obtaining appropriate records from specialists, emergency department visits, hospital stays, and primary care to ensure an efficient visit for the patient and the Provider


• Prepares the examination room with needed supplies, instruments, and equipment and maintains room in a clean, professional, and welcoming manner


• Greets patients in a professional, friendly manner, escorting them to exam rooms while introducing themselves and explaining the rooming process


• Prepares/instructs/positions and drapes the patient


• Ensures the Provider is on schedule being mindful of emergencies and unexpected interruptions


• Prepares specimens with documentation for processing in accordance with Laboratory regulations


• Cares, cleans, and sterilizes equipment per instruction or established procedures


• Orders medical supplies and medication/immunizations as needed, and keeps exam rooms and bathrooms stocked


• Disposes of used supplies properly and follows all established infection control and biohazard policies and procedures


• Calls orders to pharmacies for medications utilizing the approved prescription refill policy and procedure under the direction and supervision of the Provider


• Completes and processes referrals, pre-certifications or pre-approvals as needed


• Performs EKGs and other tests ordered by the Provider in accordance with CLIA waived regulations

Patient Access Functions

• Accepts and returns patient calls under the supervision of the nurse or Provider, using appropriate telephone etiquette


• Schedules appointments and processes orders for patients for appointments, procedures, tests, referrals, and/or consultations as requested by the Provider


• Serves as a backup to the Patient Access Coordinator, assisting in all functions as needed to promote efficient office flow

Organizational Expectations

• Attendance: Attendance is an essential job function; employee comes to work daily, on time, and completes scheduled shift


• HIPAA: facilitates to maintain patient confidentiality


• Internal communication: contributes to positive team performance and a culture of service excellence through effective communication, active listening, and respect


• Interpersonal relationships: maintains appropriate interpersonal relationships with staff, patients, and visitors at all times. Works as a team member with other departments.


• Safety: Practices workplace safety daily

Employee Engagement

• Actively participates in all hospital Service Excellence initiatives and trainings


• Attends and participates in a minimum of 50% department staff meetings and signs off on review of 100% department staff meeting minutes


• Completes all required annual education on or before the due date

Knowledge Skills and Abilities: Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that they can perform the primary functions of the job, with or without a reasonable accommodation, using some combination of skills and abilities and possess the necessary physical requirements, with or without a reasonable accommodation, to safely perform the essential functions of the job.

• Minimal physical effort required with occasional light lifting to a maximum of 25 pounds; stooping; and pick, pinch, type, or otherwise work primarily with fingers


• Ability to effectively manage considerable mental stress


• Ability to express or exchange ideas by means of the spoken word


• Ability to receive detailed information through oral communication


• Ability to communicate effectively with co-workers and convey information in a clear, concise and accurate manner


• Familiarity with computer and other business machines

Qualifications

Job License and Certification:

BLS (Basic Life Support) certification required