Medical Assistant-Surgery Scheduler- Cardiology

Arch Health Partners, Inc. d/b/a Palomar Health Medical Group; Poway (CA); On-site; USD 69,916,000 - 97,828,000; Full time

Job summary

Palomar Health Medical Group seeks a medical assistant to support cardiology workflows across offices. You will manage patient intake, document care, and assist physicians with examinations, while coordinating labs, imaging, and referrals.

The role requires a high school diploma or GED and a Medical Assistant certificate, with BLS certification preferred. On-site work with shifts in a multi-location practice offers growth in clinical operations.

Qualifications

• High school diploma or GED required; completion of Medical Assistant Certificate program.
• Zero to six months related experience; two years clinical back-office experience preferred.
• Current BLS certification from American Heart Association (Heart Saver) required.

Responsibilities

• Facilitate patient flow and obtain pertinent information.
• Communicate, observe reports, and document patient response/condition; prepare lab/x-ray results.
• Assist physicians with procedures and examinations; observe patient status and report changes.
• Document patient care and telephone contact; input patient info into the EHR.
• Verify insurance and process authorizations; schedule procedures and referrals.
• Maintain exam rooms, restock supplies, and coordinate patient appointments across locations.

Skills

English language

Front desk experience

Documentation

Education

High School Diploma or GED

Medical Assistant Certificate

Tools

MS Windows

Excel

Access

Word

PowerPoint

Email/Internet

Job description

Job Summary

• Responsible for facilitating patient flow and obtaining pertinent information.
• Communicate, observe reports, and document patient response/condition, prepare lab/x-ray results, set up/stock exam rooms, and conduct patient call backs.
• Thoroughly and accurately obtain chief complaint and pertinent information from patient and communicate with health care provider.
• Assist physician/PA/NP with procedures and examinations; observe patients and report changes in patient condition.
• Document patient care, response to care, and telephone contact.
• Prepares lab and X-ray results for physician review.
• Set up and re-stock exam rooms, prepare and process instruments.
• Participate in patient call-backs.
• Correctly input patient information into EHR.
• Responsible for insurance verification and will process insurance authorizations.
• Schedule procedures at various locations according to provider protocols.
• Book, coordinate and reschedule patient appointments regarding surgeries or tests.
• Contact referring physician offices regarding referrals.
• Verify necessary demographic and clinical information in computer system.
• Maintain and update current information on physicians’ schedules, ensuring that patients are scheduled properly.
• Other duties as assigned.

Job Requirements

• Ability to speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position.
• Knowledge of standard office equipment (calculator, fax, photocopier) and personal computer and software skills (MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail).
• Windows computer skills including proficient use of keyboarding, mouse or keys for functions such as selecting items, use of drop‑down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the first two weeks of employment to perform the essential functions of the job.
• Perform other duties as assigned.
• Follow Palomar Health rules, policies, procedures, applicable laws, and standards.
• Carry out the mission, vision, and quality commitment of Palomar Health.

Qualifications

• Minimum Education: High School Diploma or GED, Successful completion of Medical Assistant Certificate program with relevant front and back‑office experience.
• Preferred Education: N/A.
• Minimum Experience: 0-6 months related experience.
• Preferred Experience: 2 years clinical back‑office experience (preferred).
• Required License: N/A.
• Preferred License: Certified CA State Medical Assistant.
• Required Certification: American Heart Association recognized BLS – Heart saver.

Equal Opportunity Statement

We are an equal opportunity employer and do not discriminate against applicants or employees based on race, color, gender, religion, creed, national origin, ancestry, age, disability, sexual orientation, marital status or any other characteristic protected by law.

Company Invitation

Palomar Health Medical Group invites you to be part of our healthcare team, where we offer extraordinary opportunities for both clinical and non‑clinical positions. Our multi‑specialty practice delivers affordable, patient‑focused care that combines the latest advancements in technology and medicine with a superior experience. When you join the Palomar Health family, you’ll experience a positive, supportive and innovative environment while working in one of several modern offices conveniently located throughout North County.

Job Details

Department: Cardiology-ECA POP

Union: Shift: 8‑hour Shift - Day (United States of America)

Hours Per Pay Period: 80

Pay Range: $24.40-$34.16