Medical Assistant Float

TPC-Practice Management; Town of Providence (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

A healthcare center is seeking a Medical Assistant Float to assist physicians and clinical staff with administrative tasks and patient coordination. Responsibilities include supporting medication management, patient scheduling, and ensuring accurate medical record handling. Candidates should have a high school diploma, medical assistant certification preferred, and two years of relevant experience. Strong typing skills and attention to detail are essential for success in the role. This position requires a valid driver's license and reliable transportation.

Qualifications

• 2 years of experience as a Medical Assistant is required.
• Must be able to multitask effectively.
• Valid driver's license and insured automobile are necessary.

Responsibilities

• Travel to TPC department sites as needed.
• Assist physicians with scheduling and patient coordination.
• Monitor and order medication supplies.

Skills

Typing skills

Interpersonal skills

Attention to detail

Organization skills

Multitasking

Education

High school diploma

Medical Assistant Certificate and License

Tools

General computer experience

Job description

The Providence Center Medical Assistant Float will perform routine and higher level administrative tasks to assist physicians, nurses and other clinical staff in effectively accomplishing their medical duties.

Duties and Responsibilities

• Travel to other TPC department and program sites to cover for other Medical Assistants as assigned.
• Maintain cooperative, respectful relationships with Center Staff, local agencies, consumers and the public.
• Work in cooperation with coworkers and supervisory staff in a constructive manner.
• Accept and benefit from constructive criticism.
• Type correspondence for doctors. Ensure typed documents are in proper format, accurate and completed within 24 hours of receipt of request.
• Make copies and/or fax documents for physicians in accordance with HIPPA guidelines and TPC policies.
• Sort and file materials correctly by alphabetic or numeric systems.
• Obtain patient information as directed by physician from other agencies.
• Obtain patient’s laboratory results and recent medication sheet from their PCP.
• Obtain vital signs (blood pressure, temperature and weight).
• Follow-up with Case Managers to assure patients keep their lab appointments.
• Sort and distribute diagnostic test results.
• Fill out basic information on TDI forms and forward to physician for signature.
• Assist physicians and nurses with medication groups.
• Monitor medication sample closet; review for expired medications, call drug company representatives as needed and assist in drug disposal.
• Monitor and order urine screen supplies and assist with urine screens.
• Assist clinical supervision and staff as required.
• Process medication requests and ensure that all medication requests for the day are completed by end of shift.
• Call pharmacy to refill existing medication per physician’s order.
• Conduct collateral coordination with primary care physicians as needed.
• Assist with scheduling of tests and treatments as requested by physician (e.g., physicals, EKGs, etc.).
• Enter medical records that need to be pulled for the client’s next appointment (request chart 48 hours in advance).
• Assist with smooth coordination of medication appointments for residential clients.
• Call insurance companies for authorizations needed as required.
• Respond courteously to consumers.
• Advise physician of the arrival of appointments and forward chart to physician.
• Answer incoming calls for physicians and other clinical staff as required and ensure messages contain correct spelling of names, phone numbers and brief message regarding the call.
• Place calls through to the appropriate staff person.
• Answer questions and investigate if the answer is not known until resolution.
• Attend and participate in scheduled team meetings.
• Work a flexible schedule to include some evenings.
• Other duties as assigned.

Requirements

• High school diploma required; Medical Assistant Certificate and License preferred.
• Two years of experience as a Medical Assistant.
• Must possess good typing skills as well as good spelling and grammar.
• General computer experience also required.
• Incumbent must be able to multitask.
• Attention to detail and strong organization skills are required.
• Sustained and consistent follow-up on required actions is necessary to be successful.
• Must be a team player with strong interpersonal skills.
• Requires assertive style to coordinate successful completion of responsibilities.
• Must be sensitive to the client population served by The Providence Center.
• Must have valid driver's license, registration, current inspection and insured automobile.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.