Medical Assistant

University Radiology Group; East Brunswick Township (NJ); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Sign-on bonus

Medical insurance

Dental insurance

Life insurance

401k/pension

Job summary

University Radiology in East Brunswick, NJ is hiring a full-time Medical Assistant. Day shift hours 8:30am to 5:00pm, with duties including scheduling office visits, telehealth coordination, and maintaining patient records in MI and PACS.

The role requires handling insurance pre-certifications, communicating with patients, and supporting radiologists and nurses to ensure smooth workflow and high-quality care. Certification preferred but not required.

Qualifications

• High School Diploma required; Medical Assistant certification preferred.
• Experience scheduling in a medical office is a plus.
• Familiarity with telehealth platforms and patient communication is expected.

Responsibilities

• Schedule in-person visits and telehealth sessions using MedInformatix MI and MS Outlook.
• Coordinate telehealth visits and relay instructions to patients.
• Maintain accurate records of appointments, procedures, and patient data.

Skills

Scheduling

Telehealth coordination

Customer service

Education

High School Diploma

Medical Assistant Certification

Tools

MedInformatix (MI)

MS Outlook

Doxy.me

PACS

Job description

Sign-on Bonus Now Being Offered to Eligible New Hires!** University Radiology, the largest provider of subspecialty radiology and teleradiology services in NJ, is comprised of over 200 Board Certified radiologists with advanced U.S.-based training and expertise in all modalities and all subspecialty areas. In operation for more than 60 years, University Radiology staffs, manages and provides preliminary and final subspecialty interpretations and consultative support for hospitals, imaging centers and other medical facilities, and serves as the academic radiology faculty at Rutgers Robert Wood Johnson Medical School. Our physicians interpret over 2.1 million radiology procedures per year.

University Radiology is looking for a full-time Medical Assistant for our East Brunswick, NJ Imaging Office.

830am - 500pm

• Schedule in-person office visits in MedInformatix (MI). Visit requests from providers, their assistants, the patient, or the patient's family come via phone or email.
• Schedule telehealth visits and have excellent knowledge of the telehealth platform (e.g., Doxy.me).
• Schedule telehealth visit within the availability of the requested Interventional Radiologist (IRad).
• Use the "calendar event" feature in MS Outlook to alert the IRad of any telemedicine visit.
• Reschedule appointments by editing the existing "calendar event" on MS Outlook.
• Facilitate patient's usage of telehealth platform, including sending instructions via email or walking them through the process of logging on.
• Maintain records of appointments, procedures, and patient information for each patient.
• Request and obtain office notes, relevant labs, and relevant imaging reports prior to patient visit.
• Obtain relevant outside imaging studies and facilitate their upload into our PACS. The patient can be instructed to get their studies themselves and then mail the CD or hand deliver the CD to any URG outpatient office. Alternatively, the navigator can call the other facility on the patient or radiologists' behalf to have those studies mailed to us or made available to us electronically.
• Request and obtain additional information as directed by the IRad.
• Confirm all office visits with the patients the day before the office visit.
• Identify and rectify any scheduling conflicts to prevent delays in patient care or service delivery.
• Printout the next day's schedule to be placed on the IRad's workstation the following day.
• Email the next day's schedule to the scheduled IRad.
• Schedule any requested imaging study as directed by the IRad. Must not schedule any diagnostic exams at any of the joint venture (JV) locations. See manager for the most recent list of JV locations.
• Have excellent understanding of insurance company requirements/pre-certification processes with good understanding of what is required from each insurance company and appropriate timing of scheduled procedures based on insurance requirements.
• Verify patient insurance coverage and obtain authorization for outpatient diagnostic exams.
• Send an order of the any requested laboratory tests to the patient via mail or email.
• Work with an IR nurse to have the medication called into the pharmacy of the patient's choice or mail a prescription of any medications to the patient.
• Provide clarifications to patients on procedures, as appropriate, and answer any questions regarding scheduling.
• Deliver test results and follow up instructions as directed by the IRad. Communicate any follow up concerns from the patient or any need for a follow up visit with the IRad.
• Schedule and coordinate interventional radiology procedures with patients, providers, and hospital scheduling staff.
• Send required preprocedural information and prescription to the hospital.
• Obtain acknowledgement of receipt by the scheduling staff.
• Verify patient insurance coverage and obtain authorization for interventional procedures.
• Confirm IR procedure and procedure date with the hospital and the patient.
• Schedules procedures in MI.
• Inquire with the IRad on the day of any scheduled procedure if a "note to chart" or any postprocedural office visit is needed.
• If an "note to chart" is needed, it is to be scheduled on the date of the procedure, the referring provider and all additional providers listed on the initial office visit are to be listed as additional providers on the note to chart. "Note to chart" must be completed in MI to allow the IRad to dictate.
• Work as a team with other schedulers or medical assistants to acknowledge and respond promptly to all emails from IRads. Acknowledgments to "close the loop" are a must.
• Communicate effectively with patients and providers.
• Maintain professional attitude and appearance.
• Provides courteous customer service with a smile on the phone and in-person.
• Have excellent time management skills relating to daily workflow.
• Follow company policy regarding patient privacy (e.g., HIPAA).
• May be required to perform duties in or near areas containing specialized imaging equipment and must be able to adhere to all department and facility safety protocols.
• High School Graduate
• Medical Assistant (Certification preferred but not required)

University Radiology offers a comprehensive benefits program including medical, dental and life insurance, 401k/pension, and profit-sharing plans, generous paid time off policy and more.

From $22/hr

Join our growing team!

University Radiology is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.