Media Finance Manager

Avalere Health; Philadelphia (Philadelphia County); On-site; USD 95,000 - 130,000; Full time

Job summary

Avalere Health is seeking a Media Finance Manager to own the end-to-end media billing lifecycle, manage vendor financials, and align finance, media, and client teams. This role coordinates media out-of-pocket expenses across Avalere Health, ensuring accuracy, compliance, and scalable processes.

The ideal candidate brings strong financial acumen, process rigor, and experience with Media Ocean, NetSuite, and Adobe Workfront in a fast-paced, regulated environment.

Qualifications

• Bachelor’s degree in Finance, Marketing, Media Studies, or Communications.
• 3–5+ years in media finance, agency finance, or media operations.
• Strong understanding of media billing, reconciliation, and vendor management.
• Experience with AP/AR teams and financial systems.
• Detail-oriented with strong organizational skills.

Responsibilities

• Execute the media vendor billing lifecycle end-to-end (airtime, invoice collection, approvals).
• Ensure accuracy and timeliness of billing, reconcile budgets against campaign workbooks.
• Maintain finance trackers and save invoices; identify missing invoices and coordinate with media/vendors.
• Drive standardization of financial workflows across legacy agencies and lines of business.
• Partner with operations and finance leadership to refine processes and provide financial insights.

Skills

Media billing processes

Vendor management

Financial cross-functional liaison

Attention to detail

Stakeholder management

Analytical and problem-solving

Negotiation skills

Multitasking under deadlines

Education

Bachelor’s in Finance/Marketing/Media Studies/Communications

Tools

Media Ocean

NetSuite

Adobe Workfront

Prisma

Job description

The Media Finance Manager is a critical role within the media organization, responsible for ensuring the accuracy, integrity, and scalability of all media financial operations. Reporting to the Media Operations Director, this individual will lead the end-to-end media billing process, vendor financial management, and cross-functional alignment across finance, media, and client teams.

This role serves as the central point of coordination for media out-of-pocket (OOP) expenses across Avalere Health, ensuring consistency, compliance, and operational excellence across all agencies and lines of business. The ideal candidate brings strong financial acumen, process rigor, and the ability to operate effectively in a fast-paced, highly regulated environment.

RESPONSIBILITIES

Media Billing & Financial Operations

• Execute all aspects of the media vendor billing lifecycle, including:
• Executing the airtime process
• Invoice collection and approval workflows
• Resolution of invoice and billing discrepancies (post-SOP implementation)
• Ensure accuracy and timeliness of all billing activities, maintaining alignment with internal finance teams and client expectations
• Continuously identify and implement process improvements to enhance efficiency and reduce errors
• Setting up and updating finance trackers
• Reconciling budgets against campaign workbooks
• Saving invoices
• Identifying missing invoices and communicating with media team and vendors
• Execute the media billing process and SOPs across:
• All legacy agencies
• Lines of business within Avalere Health
• Drive standardization of financial workflows to create a unified, scalable media finance infrastructure
• Partner with operations and finance leadership to refine and evolve processes as the organization grows
• Serve as the primary point of contact for all media OOP spend across Avalere Health
• Track, manage, and reconcile all media-related expenses across accounts and business units
• Provide visibility into OOP spend through reporting and regular updates to stakeholders

Cross-Functional Finance Collaboration

• Work closely with Accounts Payable (AP) and Accounts Receivable (AR) teams to:
• Ensure alignment on billing timelines and processes
• Resolve discrepancies efficiently
• Act as a liaison between media, finance, and client teams to ensure seamless financial operations
• Participate in weekly and monthly client team meetings to:
• Ensure alignment on media budgets and billing status
• Validate financial tracking across all stakeholders
• Provide updates on reconciliation, discrepancies, and forecasts
• Support client-facing teams with accurate financial insights and reporting
• Support vendor onboarding from a financial perspective
• Ensure vendors adhere to billing timelines, formats, and requirements
• Maintain strong relationships with vendors to facilitate smooth financial operations

QUALIFICATIONS

Required

• Bachelor’s degree in Finance, Marketing, Media Studies, or Communications
• 3-5+ years of experience in media finance, agency finance, or media operations
• Strong understanding of media billing processes, reconciliation, and vendor management
• Experience working with AP/AR teams and financial systems
• High level of attention to detail and strong organizational skills
• Ability to manage multiple stakeholders and deadlines in a fast-paced environment
• Experience with Media Ocean, NetSuite and/or Adobe Workfront
• Exceptional knowledge of media buying process
• Experience communicating with key stakeholders including internal teams and agency partners
• Ability to multitask and be a team player in fast paced environment
• Strong interpersonal, analytical, problem-solving, negotiating, and conflict resolution skills
• Strong personal organization

Preferred

• Experience in pharmaceutical or healthcare marketing
• Familiarity with media finance platforms (e.g., Prisma or similar systems)
• Experience working across multiple agencies or business units