MDS COORDINATOR

Topaz Fiscal Services LLC; Atlanta (GA); On-site; USD 39,000 - 52,000; Full time

Job summary

Topaz Fiscal Services LLC is seeking a MDS Coordinator in a healthcare facility. The role centers on coordinating the Resident Assessment Instrument (RAI) process, completing timely MDS, and leading PPS/Medicaid case-mix meetings to optimize resident care.

The position requires an active RN or LVN license with LTC experience, familiarity with RAI, and strong leadership and communication skills to work with interdisciplinary teams and families.

Qualifications

• Must possess a current, unencumbered license as LVN or RN in the state.
• RN license preferred.
• 2 years’ experience in long-term care preferred.
• 6 months experience in rehabilitative/restorative nursing preferred.
• 2 years’ experience in RAI process completion preferred.

Responsibilities

• Maintain current MDS status for each resident per laws and facility policy.
• Schedule OBRA, Medicare PPS, or Medicaid assessments and communicate with departments/families.
• Monitor resident condition changes and coordinate MDS re-assessment and care plan updates.
• Set ARD with interdisciplinary team to reflect resident needs and services.
• Complete MDS/CAA sections per policies and guidelines.
• Attend and coordinate Casemix, Utilization Review, and Triple Check meetings.
• Maintain assessments for at least 15 months per Federal Regulations.
• Transmit MDS data electronically to state per regulations.
• Adhere to facility policies governing nursing services.

Skills

MDS knowledge

Leadership

Communication

Detail orientation

Active listening

Critical thinking

Self-motivation

Work under pressure

Interpersonal with families

Education

RN/LVN license

RN license preferred

Tools

PointClickCare

Microsoft Outlook

Microsoft Office

Job description

Classification Hourly Non-Exempt

Reports to

Administrator

Summary/Objective In keeping with our organization’s goals, the primary purpose of the MDS coordinator is to coordinate the Resident Assessment Instrument (RAI) process including completion of an accurate/timely Minimum Data Set (MDS), developing the interdisciplinary plan of care, and leading the daily Medicare Prospective Payment System (PPS)/Medicaid Case mix Meeting.

Job Duties

• Maintain current MDS status of each resident, in accordance with applicable federal and state laws, rules, and regulations as well as the facility’s policies and procedures
• Schedule residents for appropriate OBRA, Medicare PPS and/or Medicaid required assessments and communicate schedule to all other departments and families, as required
• Monitor clinical systems for changes in resident condition that may affect MDS process and scheduling and respond to changes in resident’s condition by coordinating MDS re-assessment and re-evaluation of plan of care
• Strategically set assessment reference date (ARD), in conjunction with the interdisciplinary team, to capture needs, care and services delivered to most accurately reflect the status of the resident
• Complete sections of MDS and CAAs accurately in accordance with policies, procedures, and guidelines
• Coordinate and attend daily Casemix Meetings, weekly Utilization Review Meetings, and monthly Triple Check Meetings
• Maintain assessments on the active clinical record for a minimum period of 15 months per Federal Regulations
• Electronically transmit MDS data to the state in accordance with regulation and facility standards, policies and procedures
• Have knowledge of and utilize of the facility’s written policies and procedures that govern the day-to-day functions of the nursing service department
• Participate in facility surveys (inspections) made by authorized government agencies as necessary or as may be directed
• Participate in developing, evaluating, revising, and implementing a plan of care for each resident to achieve and maintain the highest practicable level of wellbeing possible.
• Report any known or suspected unauthorized attempt to access facility’s information system
• Provide education to residents/families/caregivers when the need arises, or as directed by Administration and/or physician
• Provides prompt emergency support measures, including CPR, in accordance with physician orders, resident/family wishes, advance directives, and facility policies and procedures.
• Provide complaint/grievance reports to the Administrator as required or as may be necessary
• Conduct oneself in a professional manner in compliance with facility policies.
• Provide care in a manner that respect for the resident's dignity and privacy is consistently upheld
• Provide complaint/grievance reports to the Administrator as required or as may be necessary
• Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility’s policies and procedures governing accidents and incidents
• Report known or suspected incidents of fraud, abuse, neglect, and/or misappropriation to the Administrator
• Communicate and interact effectively with residents, visitors, families, staff, and supervisors
• Attend and participate in departmental meetings and in-services as directed
• Report all resident, staff, or other concerns to the appropriate department head
• Report all incidents, accidents, unsafe situations, and concerns immediately
• Maintain knowledge of applicable federal, state, and local rules and regulations relating to responsibilities
• Ensure that responsibilities are performed consistent with all applicable federal, state, and local rules and regulations as well as facility policies and procedures

Job Description: MDS Coordinator

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Supervisory Responsibility

There are no supervisory responsibilities for this position. However, the position requires communication with and oversight of nursing home staff to ensure that specific policies, procedures, and systems are maintained correctly as it relates to the department.

Required Education And Experience

• Must possess a current, unencumbered, active license to practice as a Licensed Vocational Nurse or Registered Nurse in the State
• A Registered Nurse License is preferred.
• 2 Years’ Experience In Long-Term Care Experience Preferred.
• Six (6) months experience in rehabilitative and restorative nursing practices preferred.
• 2 Years’ Experience In RAI Process Completion Preferred.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be able to demonstrate leadership, organizational skills, and maintain a positive and professional attitude.
• Strong utilization knowledge of Point Click Care, preferred.
• Computer literacy skills (Microsoft Outlook, Microsoft Office, Internet).
• Ability to work well under pressure, meet deadlines and handle multiple tasks simultaneously.

Required Skills

• Excellent written and verbal communication skills
• Demonstrate leadership, organizational skills, and ability to maintain a positive and professional attitude
• Ability to work well under pressure, meet deadlines and handle multiple tasks simultaneously
• Display attention to detail
• Interact with residents, families, and the community in a professional manner
• Ability to engage in active listening (giving full attention to those speaking), critical thinking (using logic and reasoning to identify strengths/weaknesses of alternative solutions), and active learning (understanding implications of new information during problem-solving situations)
• Exceptional judgment and active foresight
• Self-motivated and self-directed

Job Description: MDS Coordinator

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Position Type and Expected Hours of Work

This position is within a healthcare facility that operates every day. Although this is generally a Monday through Friday position, there will be scheduled times of work on the weekends and holidays. Significant events can occur at any given time that require working. Ongoing direction and support may be necessary if systems are not properly implemented, continuously improved, and monitored.

Work Environment and Physical Demands

This position generally will require physical activity. It may at times require walking to various locations within a facility. This position routinely uses standard office equipment such as computers, phones, photocopiers and may require some use of machinery consistent with the job duties.

While performing the duties of this position, the employee is regularly required to talk and hear. This position at times requires the ability to walk, sit, use hands, reach, climb, stoop, bend, kneel, twist, and lift as necessary.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and assignments may change at any time with or without notice.

Reasonable Accommodation

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Signature

Employee signature below constitutes employee's understanding of the requirements, essential functions, and duties of the position.

Employee Name: _________________________________________________________

Employee Signature: ____________________________________________________ Date: