Materials Specialist

Lee College; Baytown (TX); On-site; USD 37,000 - 39,000; Full time

Job summary

Lee College in Baytown, TX is seeking a Materials Specialist to manage inventory, purchasing, and budget tracking for the Instructional Materials Office and myBooks program.

You will coordinate with students, faculty, staff, publishers, and vendors, maintain records in WASP and Excel, and support timely distribution of textbooks and instructional materials.

Qualifications

• High school diploma or GED is required.
• One year of related experience in purchasing, bookkeeping, inventory, or materials distribution.
• Strong organizational and recordkeeping skills with attention to accuracy.
• Ability to maintain purchasing, budget, inventory, and transactional records.
• Ability to communicate effectively with students, faculty, staff, publishers, and vendors.
• Must be able to lift up to 50 pounds and work in a standing/walking environment.

Responsibilities

• Maintain inventory records and assist with receiving, stocking, organizing, distributing, and returning textbooks and instructional materials.
• Help check books and kits in and out and maintain distribution/return records.
• Assist with myBooks, VitalSource, textbooks, and materials questions for students and staff.
• Maintain MyBooks student records and related holds.
• Communicate with publishers and vendors regarding orders, invoices, and inquiries.
• Obtain quotes and cooperative purchasing documentation from publishers/vendors.

Skills

Inventory management

Budget tracking

Purchasing support

Recordkeeping

Communication skills

Education

High school diploma or GED

Associate's degree or higher (preferred)

Tools

WASP

Excel

myBooks

VitalSource

Job description

Materials Specialist

Salary: $37,044.80 - $38,934

Job Type: Full-Time

Job Number: FY2300732

Location: Main Campus - Baytown, TX

Division: Finance & Administration

Position Overview

Starting Salary Range is $37,044.80 - $38,934. The initial salaryoffer is commensurate with education and related workexperience.

The Materials Specialist provides operational and financial supportfor the Instructional Materials Office and myBooks program. Thisposition assists with inventory, distribution, purchasing, budgettracking, vendor documentation, and student instructionalmaterials. The position works with students, faculty, staff,publishers, and vendors to support the daily operations of thedepartment.

Essential Duties & Responsibilities

• Maintain inventory records and assist with receiving, stocking,organizing, distributing, and returning textbooks, kits, andinstructional materials.
• Work with students to check books and kits in and out andmaintain accurate distribution and return records.
• Assist students, faculty, and staff with routine myBooks,VitalSource, textbook, and instructional materials questions.
• Maintain myBooks student records, opt-out information, andholds related to non-returned instructional materials.
• Communicate with publishers and vendors regarding orders,returns, invoices, product information, and other routineinquiries.
• Obtain and compile quotes from publishers and vendors forreview.
• Obtain and maintain required cooperative purchasingdocumentation from publishers and vendors.
• Track delayed orders, backorders, returns, and RMAs and followup as needed.
• Maintain and verify purchase orders, invoices, vendordocumentation, and other purchasing records.
• Enter and maintain departmental budget transactions and monthlyshadow-budget tracking records.
• Assist with reconciliation of budget and purchasingtransactions and research discrepancies as needed.
• Assist with audits by gathering and organizing requestedpurchasing, budget, and inventory documentation as needed.
• Compile purchasing, inventory, enrollment, and usageinformation to assist with forecasting and future orders.
• Assist with ordering textbooks, instructional materials,supplies, and items needed for student kits.
• Maintain inventory information in WASP, Excel, and otherapplicable College systems.
• Assist with assembling and distributing student kits andinstructional materials.
• Assist with training part-time and student employees on routineinventory, myBooks, and materials distribution procedures asassigned.
• Maintain an organized and safe office and materials storagearea so they are identified quickly.

Additional Duties & Responsibilities

• Provide operational support during peak instructional materialsdistribution and return periods.
• Perform other duties as assigned.

Minimum Education, Experience, Knowledge, Skills &Abilities

• High school diploma or equivalent (G.E.D.).
• One (1) year of related experience in purchasing, bookkeepingor accounting support, inventory, materials distribution, officeadministration, or a related area.
• Demonstrated organizational and recordkeeping skills withattention to accuracy and detail.
• Ability to maintain purchasing, budget, inventory, andtransactional records.
• Ability to perform routine mathematical calculations and assistwith reconciliation of financial transactions.
• Knowledge of modern office practices, procedures, andequipment, including personal computers and standard officeapplications.
• Ability to learn and use College systems related to inventory,purchasing, student records, and instructional materials.
• Ability to communicate effectively and professionally withstudents, faculty, staff, publishers, and vendors.
• Ability to organize and prioritize multiple assignments andmeet deadlines.
• Must be available to work evenings and weekends as needed.
• Must be able to lift, carry, pull, and push objects or loads ofup to fifty (50) pounds.
• Position may require periods of standing, walking, bending,reaching, lifting, unpacking, shelving, and moving instructionalmaterials.

Preferred:

• Associate's (or higher) degree

Lee College does not discriminate on the basis of race, color,religion, sex (including pregnancy, gender identity and sexualorientation), national origin, age, disability, veteran status,genetic information or any other basis protected by law.