Materials Manager

Dreamfields; Tyngsborough (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

DreamFields is seeking a Materials Manager to oversee non-cannabis material movement, tracking, and reconciliation from receipt to production use. You will ensure materials are available, accurate, and audit-ready across production, while leading a team and coordinating with procurement and production.

The role involves managing material flow, cycle counts, KPI reporting, and post-production reconciliation to maintain inventory accuracy and compliance with SOPs and regulations.

Qualifications

• Strong knowledge of materials management, warehouse operations, and production workflows.
• Excellent analytical and problem solving skills, with ability to investigate variances and drive corrective actions.
• Proficiency in ERP or production tracking systems (e.g., Business Central) and Microsoft Excel.
• Strong organizational skills with high attention to detail and accuracy in documentation.
• Ability to work well under pressure in a fast-paced, high-volume production environment.
• Outstanding communication skills across warehouse, production, inventory, procurement, and compliance teams.
• Demonstrated leadership to train and mentor team members.
• Highly organized, detail-oriented, and proactive with multiple priorities.

Responsibilities

• Verify and maintain on-time production materials according to the production schedule.
• Ensure materials are pre-staged and verified at least one week before production.
• Proactively communicate shortages or risks to prevent downtime.
• Manage flow of non-cannabis materials between warehouse and production with proper labeling and documentation.
• Track and record material usage, returns, and waste with production and inventory teams.
• Ensure material consumption is posted within 24 hours of batch close.
• Maintain KPIs and reports on material consumption, inventory, variances, and waste trends.
• Lead post-production reconciliation of materials with ERP and master files.
• Maintain BOM accuracy and cross-check against master files; address discrepancies with teams.

Skills

Materials management

ERP / production tracking

Analytical thinking

Attention to detail

Communication

Leadership

Organizational skills

Problem solving

Education

Bachelor's degree in Supply Chain / Business / Operations Management

Tools

Business Central

Microsoft Excel

Job description

DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. DreamFields continues to experience exponential growth as one of the fastest-growing companies in the cannabis industry, aggressively expanding nationally into all legalized cannabis states.

Job Summary:

The Materials Manager oversees all non-cannabis material movement, tracking, and reconciliation across production. This role ensures materials are available, accurate, and audit-ready at every stage - from warehouse receipt to production use.

Schedule

M-F; 0700- 1630 (May adjust depending on business needs. Occasional weekend)

Supervisory Responsibilities:

• Lead, develop, and mentor a team of Warehouse and Inventory Coordinators to ensure efficient material movement, accurate tracking, and adherence to SOPs and safety protocols.
• Oversee and support a Warehouse Supervisor who is responsible for a team of warehouse coordinators and daily warehouse execution.
• Foster collaboration and alignment between warehouse, inventory, procurement, and production teams to maintain an organized, efficient, and compliant operation.

General Duties/Responsibilities:

• Verify and maintain on-time production materials according to the production schedule.
• Ensure all materials are pre-staged and verified at least one week in advance of scheduled production.
• Proactively communicate any shortages or risks that could delay production, with enough lead time to prevent shutdowns or unplanned downtime.
• Manage the flow of non-cannabis materials between warehouse and production, ensuring accurate, timely delivery with proper labeling and documentation.
• Track and record material usage, returns, and waste in coordination with production and inventory teams.
• Ensure all material consumption is posted within 24 hours of batch close.
• Maintain key performance indicators (KPIs) and provide regular reports on material consumption, inventory levels, variances, and waste trends.
• Lead post-production reconciliation of all materials, confirming physical counts match ERP and other system records.
• Ensure system Bills of Materials (BOMs) are accurate and cross-checked against master files, addressing discrepancies with production, inventory, and compliance teams.
• Conduct root-cause analysis for any variances, using tracking tools and reports to identify process gaps and prevent recurrence.
• Maintain detailed documentation of adjustments and provide reports on material accuracy, consumption timing, batch-close compliance, and variance trends.
• Inventory Control and Waste Management
• Conduct weekly cycle counts and continuous inventory audits to maintain accuracy of all material movements.
• Monitor inventory levels to support production planning and avoid shortages or overstock.
• Ensure all waste tracking is accurate, timely, and supported by notes when high waste events occur.
• Review waste and consumption trends weekly to identify and implement waste-reduction and efficiency initiatives.
• Maintain full compliance with state regulations and internal SOPs for material tracking, storage, security, and reporting.
• Oversee warehouse operations including receiving, storage, internal transfers, and outbound shipments.
• Ensure proper labeling, secure pallet storage, and safe handling of all goods to protect product integrity and safety.
• Manage inbound and outbound logistics, including full truckload (FTL), less than truckload (LTL), and courier shipments, ensuring cost-effective and timely transportation.
• Ensure that all shipments are supported by correct documentation and are loaded efficiently to avoid damage in transit and to meet internal or customer timelines.
• Oversee accurate loading and unloading of trailers and containers, resolving issues that may impact safety, quality, or schedules.
• Ensure timely inspections and AQL standards are upheld on all inbound materials.
• Lead, train, and mentor Warehouse and Inventory Coordinators and related staff, ensuring accountability and a culture of accuracy and ownership.
• Ensure all team members follow SOPs for material movements, waste documentation, and batch reconciliation within 24 hours of batch close.
• Build strong communication and collaboration between warehouse, inventory, and production to maintain flow, accuracy, and readiness.
• Provide clear performance expectations, conduct regular feedback and coaching, and participate in hiring, training, and performance reviews as needed.
• Promote a safe, organized, and continuous improvement mindset within the team.
• Perform other duties as required

Required Skills/Abilities:

• Strong knowledge of materials management, warehouse operations, and production workflows.
• Excellent analytical and problem solving skills, with the ability to investigate and resolve variances and drive corrective actions.
• Proficiency in ERP or production tracking systems (e.g., Business Central or similar) and Microsoft Excel.
• Strong organizational skills with high attention to detail and accuracy in documentation.
• Ability to work well under pressure in a fast‑paced, high-volume production environment.
• Outstanding communication skills, with the ability to collaborate effectively across warehouse, production, inventory, procurement, and compliance teams.
• Demonstrated leadership skills with the ability to train, coach, and hold team members accountable.
• Highly organized, detail-oriented, and proactive, with the ability to manage competing priorities.

Education and Experience:

• Bachelor degree in Supply Chain, Business, Operations Management, or a related field preferred.
• 3+ years of experience in team and material management, inventory control, warehouse operations, or manufacturing/production support.
• Experience in a regulated industry, preferably cannabis, food, or pharmaceutical manufacturing, is strongly preferred.
• Large database or ERP system experience required.

Physical Requirements:

• Ability to lift and carry heavy objects up to 75 pounds.
• Comfortable working in environments with exposure to noise, dust, heat, cold and other industrial elements.
• Ability to work in a warehouse environment with variable temperatures and humidity levels.
• Willingness to work flexible hours and occasional overtime as needed, including weekends, public holidays, and evenings.
• Must be able to stand, walk, bend over, and pick up items and have constant movement for the duration of the shift.
• Must be able to lift, push, kneel, and pick up items, both small and large.
• Capability to operate heavy machinery such as pallet jacks and forklifts safely and efficiently.

Work Schedule (Exempt):

This is a full-time, exempt position. The role requires the flexibility to work the hours necessary to meet business needs, which may include extended hours, weekends, and holidays. Work schedules and expectations may be adjusted based on operational priorities and organizational demands.

Positions in our production facilities may lead to regular exposure to cannabis plant material, dust, and other potential allergens. Individuals with sensitivity to pollen, molds, or strong odors may experience discomfort. Appropriate personal protective equipment (PPE) is provided and required.

EEOC:

DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.